Office Assistant, Administration
Description
Key Areas of Responsibilities
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Collect and deliver documents, packages and other items between offices and departments travelling by foot or public conveyance
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Sort items to be delivered according to the delivery route
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Plan and follow the most efficient routes for delivering goods
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Data entry on incoming and outgoing postage / courier items
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Sort and distribute incoming mail to departments
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Collect, seal and stamp outgoing mail and deliver mail to the Post Office daily
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Special duty / ad-hoc logistic tasks during Forum or office event
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Perform bank-in duties
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Collect / deliver physical shares to / from CCASS & Computershare
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Scan Account Opening Document to DMS
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Operate office equipment and facilities, i.e. photocopying, binding
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Miscellaneous work, i.e. duplicate keys, conduct monthly water testing, conduct quarterly temperature reading
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Assist with relocation project, i.e. move of personal belongings / furniture, clean up, etc
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Daily meeting room set up & reinstating
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Assist with packing / logistics of year calendar / Fung Shui book / plush toy / CLSA shop order
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Regular monitoring on office supplies and place order when necessary, i.e. printing paper, paper towel, tissue paper, liquid soap, alcohol, etc
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Regular sanitization of public area, refill of hand sanitizers
Requirements
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Minimum 1 year of relevant experience
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Secondary school or above
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Assigned job to be completed successfully on time
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Learn to prioritize routine tasks and ad-hoc job assignment
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Maintain effective communication with team members & co-workers to create better relationships and improves productivity to the team
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Learning new skills or improve existing ones in order to adapt to the changing work environment
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Learn effective computer skills on data processing & OA system
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Provide friendly and efficient services to internal / external parties
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Proficiency in Cantonese or Mandarin is preferred
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