Administrative Assistant I
Description
Job Description:
The Administrative Assistant provides comprehensive administrative and office management support while assisting with select human resources functions. This role serves as a key point of coordination for daily office operations, senior leadership support, and associate communications, with some HR-related responsibilities. The position works independently under general direction of the Plant Manager and functions primarily as an administrative resource for the department and management team.
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Key Responsibilities
Administrative & Office Management
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Provide advanced administrative support to senior management, including calendar management, scheduling meetings, coordinating interviews, and arranging travel and lodging for extended trips.
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Serve as the central point of communication for office activities, meetings, and administrative inquiries.
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Open, review, and route mail and correspondence; respond to routine inquiries as appropriate.
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Maintain organized filing systems and reporting, including confidential managerial and personnel records.
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Anticipate the needs of the team and provide proactive solutions.
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Operate and maintain office equipment.
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Follow up on assignments delegated by management to ensure timely completion and status reporting.
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Perform a broad range of administrative details requiring knowledge of company operations, organizational procedures, and professional business terminology.
HR & Personnel Support
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Provide administrative support for HR-related processes such as personnel records management and basic benefits coordination.
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Maintain and update employee data in HR systems and files, ensuring accuracy and compliance with employment requirements.
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Respond to routine HR-related inquiries and redirect more complex issues to appropriate HR team members.
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Support supervisors with performance management documentation and tracking.
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Assist with ad hoc HR projects such as employee surveys, data collection, and report preparation.
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Prepare confidential and recurring reports related to personnel data, turnover, and compliance as requested.
Additional Duties
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Liaise with internal departments to ensure smooth administrative and personnel processes.
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Serve as a courteous and professional point of contact for associates, candidates, and external partners.
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Perform additional administrative or departmental duties as assigned by management.
Required Skills & Qualifications
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Strong administrative and office management skills with the ability to manage multiple priorities and deadlines.
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Proven experience providing executive or senior-level administrative support.
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Excellent organizational skills with exceptional attention to detail and accuracy.
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High level of discretion and ability to handle confidential and sensitive information.
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Professional verbal and written communication skills, with the ability to interact effectively with all levels of the organization.
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Proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint) and comfort working in HRIS or similar database systems.
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Ability to work independently with minimal supervision while exercising sound judgment.
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Strong time-management and follow-up skills to ensure tasks and assignments are completed on schedule.
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Customer-service mindset with a courteous, responsive, and solution-oriented approach.
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Basic understanding of HR processes and employment-related documentation preferred.
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Ability to adapt to changing priorities in a fast-paced office environment.
MSI Express is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.