Executive Assistant
Description
We continually strive to help our workforce achieve their professional and personal goals, engaging them in challenging and inspiring projects.
EOS – Who are we?
EOS is a world leader in designing, developing and building advanced technology products and services for the global defence and space domains.
We develop and produce systems that can detect, identify , stabilise, control and communicate to inform strategic decision-making.
EOS operates on the global stage and is a well-established member of the international defence and space communities.
Job Summary
The Executive Assistant provides high level , proactive administrative and operational support to multiple senior global executives. This role is critical to enabling the Executive Leadership Team to operate effectively by managing complex schedules, communications, and priorities, while exercising sound judgement, discretion, and confidentiality at all times .
Primary duties
Executive Support
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Provide end - to - end executive support to multiple executives, managing competing and complex stakeholder environments
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Anticipate executive needs and proactively resolve issues before they arise
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Act as a trusted gatekeeper, managing internal and external interactions on behalf of executives
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Coordination and organisation across executives and teams (rather than just 1:1 support)
Diary, Travel & Meeting Management
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Coordinate complex and frequently changing calendars across multiple time zones
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Schedule executive and Board meetings and key stakeholder engagements
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Organise domestic and international travel, including visas, itineraries, and logistics for executives
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Prepare agendas, briefing packs, presentations, and meeting papers
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Take accurate minutes and track follow - up actions where required
Communication & Stakeholder Management
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Manage executive correspondence, including emails, calls, and written communications
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Liaise confidently with senior internal stakeholders, Board members, external partners, and advisers
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Draft, review, and edit high quality correspondence and reports
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Strong digital capability and confident in adopti ng and leveraging collaboration tools
Operational & Administrative Support
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Support governance processes, including ASX, Board and committee administration (where applicable)
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Maintain executive records, documentation, and filing systems
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Assist with expense management, invoicing, and budget tracking
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Coordinate executive events, offsites, and leadership forums
Confidentiality & Professional Judgement
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Handle highly confidential and sensitive information with discretion and integrity
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Exercise sound judgement when representing executives and making decisions on their behalf
E xperience
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Demonstrated experience as an Executive Assistant supporting multiple senior executives , C- Suite and Executive Leadership teams
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Exceptional organisational and time management skills with the ability to prioritise effectively
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Comfortable with decision making and prioritisation
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Strong written and verbal communication skills
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High level of professionalism, discretion, and emotional intelligence
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Proven ability to work autonomously in a fast - paced, complex environment
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Advanced proficiency in Microsoft 365 (O365) , including:
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Outlook (complex diary and inbox management)
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Teams (meetings, channels, collaboration)
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Word, Excel, and PowerPoint (executive level documents , reporting and presentations)
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Strong working knowledge of SharePoint , including:
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Document management and version control
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Creation and maintenance of team or executive document libraries
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Supporting collaboration and information sharing across executive and Board materials
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Confidence adopting and optimising digital tools to improve executive and team effectiveness
Desirable
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Exposure to Board and governance processes
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Experience in a listed, global, or highly regulated organisation
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Experience in company secretarial functions
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May have experience in a Defence, Defence industry or Technology organisation
Personal Attributes
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Proactive, solutions - focused, and highly adaptable
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Calm under pressure with strong attention to detail
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Confident, personable, and comfortable working with senior stakeholders
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Strong sense of ownership and accountability