Associate, O&M

• Provide general administrative and clerical support including mailing, scanning, faxing and copying to management;

• Maintain electronic and hard copy filing system;

• Open, sort and distribute incoming correspondence;

• Perform data entry and scan documents and assist in archiving operational reports;

• Consolidate the support document for O&M monthly report eg. Utility bills, Consumable expenses, Monthly/annual expenses, Performance guarantee, Warranty claims;

• Assist in resolving any administrative problems;

• Answer calls from customer and suppliers regarding their inquiries and concerns;

• Prepare and modify documents including correspondence, reports, draft, memos and emails;

• Schedule and coordinate meetings, appointments and travel arrangements for the O&M team

• Maintain office supplies for plant site;

• Coordinate with O&M contractor with regard to consumables at plant site;

• Maintain and manage computer network and ensure appropriate back-up and storage of computer files in coordination with IT;

• Responsible for operations and maintenance of office equipment; arrange for repairs when necessary; recommends new or additional office equipment as appropriate. Source new vendors when necessary;

• Custodian for library documentation assembly and archiving which include classifying technical articles and submission related to technology development;

• Maintain Technical standard listing;

• Track white papers/publications;

• Maintain internal technology database;

• Manage the flow of documentation within the organization

• Maintain confidentiality regarding sensitive documents

• Upkeep of quality records of recommended supplier, contractor, sub-contractor;

• Assist in benchmark data collection from EPC/OM, BOQ – material price standard, BOM – Bill of material / site specific; and

• Perform other tasks as may be assigned

Are you ready to engineer a greener future?