Recruiting Coordinator

Job Summary

The Recruiting Coordinator serves as a key extension of the VP, Talent Acquisition, providing high-impact administrative and operational support that keeps   Goosehead's   fast-paced, high-volume TA function running smoothly. This role acts as   a central point   of coordination across all recruiting functions — including agency recruiting, corporate recruiting, sourcing, recruiting operations, and onboarding — ensuring alignment, consistent communication, and follow-through on priorities set by TA leadership. The Recruiting Coordinator exercises sound judgment in managing shifting priorities, handling confidential   information, and   representing   the TA leader and department professionally with internal and external stakeholders. This role is well-suited to someone who is highly organized, discreet, and energized by supporting a growing team in a dynamic, entrepreneurial environment.

Talent Acquisition Leadership & Administrative   Support   — 50 %

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Provide   executive   administrative support to the VP, Talent Acquisition, including managing calendars,   scheduling   meetings, coordinating   travel and events , and prioritizing competing demands using independent judgment.

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Serve as the   central point   of contact and liaison between the VP and recruiting sub-teams (agency recruiting, corporate recruiting, sourcing, onboarding, and recruiting operations), ensuring consistent communication and alignment on priorities.

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Monitor and triage the VP's inbox and calendar requests, flagging time-sensitive items and drafting or sending correspondence on the VP's behalf as   appropriate .

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Handle confidential   candidate ,   employee , and departmental information with a high degree of discretion and professionalism.

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Draft,   edit, and   format correspondence, presentations, and department communications on behalf of TA leadership.

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Anticipate the VP's needs and proactively follow up on outstanding commitments across recruiting teams.

Meetings, Events & Materials   Preparation   — 20 %

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Coordinate   logistics   for recruiting team meetings, department all-hands,   and cross-functional touchpoints, including scheduling, room/virtual setup, and agenda distribution.

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Attend meetings as requested, capture notes and action items, and drive follow-up to ensure   timely   completion.

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Prepare and format materials for recruiting events, career fairs, hiring days, onboarding sessions, and leadership presentations.

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Support planning and execution of TA team events, offsites, and culture-building activities.

Reporting, Deliverables & Operational   Support   — 10 %

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Maintain and update recruiting metrics and dashboards (e.g., pipeline activity, time-to-fill, headcount, and requisition status) to support leadership decision-making.

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Manage and   submit   expense reports for reimbursements   in a timely manner .

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Support   tracking of   departmental budget items, vendor invoices, and recruiting tool/license administration.

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Maintain   accurate   process documentation and standard operating procedures for the TA function.

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Provide hands-on support for ad hoc leadership deliverables and reporting requests.

Project Coordination, Discretion & Core Team   Participation   —   10 %

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Track and support cross-departmental TA projects and initiatives, helping ensure milestones are met on time.

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Participate in Talent Acquisition core team initiatives, team-building activities, and broader People/HR function events to strengthen team cohesion.

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Exercise sound judgment and discretion when coordinating sensitive information across recruiting departments.