Site Administrator
Description
Environmental Air Systems, a full-service mechanical contractor, is seeking a Construction Site Administrator to join our construction department.
Benefits
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Weekly Pay
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Medical, Dental, & Vision Insurance
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401(k) with a generous company match
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Free Basic Life Insurance
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Short & Long-Term Disability
Schedule: TBD
Location: TBD
Responsibilities:
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Administrative Support: Assist with scheduling meetings, managing calendars, and coordinating communications among site staff, subcontractors, and suppliers.
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Document Management: Prepare, organize, and maintain project documentation, including contracts, permits, and invoices.
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Site Coordination: Assist in tracking project progress and reporting updates to management, ensuring all site activities are documented accurately.
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Communication: Serve as a point of contact for site-related inquiries, facilitating communication between the office and the construction site.
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Financial Tracking: Help with budget tracking, expense reporting, and invoice processing to ensure timely payments and adherence to project budgets.
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Safety Compliance: Maintain safety documentation and assist in ensuring compliance with safety regulations and protocols on site.
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Inventory Management: Monitor and manage inventory levels of office supplies and construction materials, placing orders as needed.
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Reporting: Prepare regular reports on project status, site activities, and administrative tasks for management review.
Education Requirements/Qualifications:
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High school diploma or equivalent; associate’s degree in business administration or related field preferred.
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Previous experience in construction or a related administrative role is a plus.
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Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with project management software.
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Strong organizational skills with the ability to prioritize tasks and manage time effectively.
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Excellent written and verbal communication skills.
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Attention to detail and problem-solving abilities.
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Ability to work independently and as part of a team.
Job Requirements/Special Skills
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Ability to perform tasks on a construction site, including occasional lifting and walking on uneven terrain.
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Strong problem-solving skills and attention to detail.
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Excellent communication and teamwork abilities.
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Familiarity with safety protocols in a construction environment is preferred.
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Ability to work in conditions of varying heat and cold where noise levels are at or above 90 decibels.