Administrative Assistant 4 - Center for Constitutional Law and the Judicial Studies Program
Description
The University of Nevada, Reno (UNR) appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. Final applications must be submitted prior to the close of the recruitment.
If you need assistance or have questions regarding the application process, please contact our recruitment helpline at (775) 784-1495 or [email protected] .
Job Description
The University of Nevada, Reno is recruiting for an Administrative Assistant 4 for the Center for Constitutional Law and the Judicial Studies Program. The position will provide administrative and operational support to the Deputy Director of the Center for Constitutional Law and the Director of the Judicial Studies Program.
Responsibilities include, but are not limited to:
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Supervising of staff and a student worker
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Monitoring the budget and finances, and managing grants
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Dealing in student relations
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Coordinate travel logistics for visiting scholars, judges, guest speakers
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Performing all HR operations
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Assisting with the management and administration of the justice management degree program
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Provide administrative and program support for the Center for Constitutional Law, including public lectures, conferences, teacher institutes, tabling/outreach events and other Center-sponsored programs
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Coordinate Center event and program logistics, including registrations, scheduling, visiting speaker arrangements, communications, meeting and event materials, records and databases and related purchasing and fiscal transactions
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Process Center purchasing and accounting transactions through Workday, including purchasing, invoices, reimbursements, PCard documentation and other fiscal processing.
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Assist with grant-related administrative and reporting documentation
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Assist with Center communications and administrative operations, including calendars, correspondence, website updates, newsletters and announcements, and coordination with faculty, speakers, students, donors and external partners
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Other duties as assigned
Essential Qualifications
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Graduation from high school or equivalent education and four years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR
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One year of experience as an Administrative Assistant III in Nevada State service; OR
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An equivalent combination of education and experience
Preferred Qualifications
Candidates with experience in finances, project management, student support, and/or MS Office are encouraged to apply.
Schedule
The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; this is subject to change based on organizational needs.
Compensation Grade
Grade 29
In classified service, salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. Salary placement above a Step 01 at initial appointment is determined based on the recruitment, the candidate’s qualifications, internal equity, and budgets. A request to accelerate salary must be approved by Human Resources and abide by the Nevada Administrative Code.
To view the classified compensation schedules, please visit: Classified Compensation . Select Salary schedule, PP01.
For more information, visit the Classified Salary Calculator
The Perks of PERS
Classified Employees are enrolled in The Public Employees’ Retirement System of Nevada (PERS) upon hire. The PERS retirement plan is beyond compare. Please visit the Benefit Estimator Retirement Calculator for more information.
Perks of Working at UNR
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Health insurance options including dental and vision - Health Insurance
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Life insurance, generous annual and sick leave - Classified Benefits
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E. L. Wiegand Fitness Center offers annual or semester memberships and spouse/domestic partner membership options . E.L. Wiegand Fitness Center
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Mountain EAP supports employees (and eligible dependents) through life's difficult moments. Mountain EAP is located in Reno and specializes in counseling and advising services for personal or interpersonal issues.
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Staff Employees’ Council (SEC) represents all Classified employees. SEC holds monthly meetings to provide a forum for employees to participate. SEC
Classified Staff Grants-In-Aid Benefit
For more information about the Classified Staff Grant-In-Aid Benefit, please visit: Classified Staff Grants-In-Aid Benefit
Classified Employee Family Opportunity Program
Additionally, we offer a Classified Employee Family Opportunity Program for spouses, domestic partners, and dependents of classified employees (working at least a 50% full-time equivalent). For more information, please visit: Classified Employee Family Opportunity Program
Department Information
The Judicial Studies Graduate Degree Program at the University of Nevada, Reno is uniquely positioned at the forefront of judicial education in our nation and we are pleased to offer two concentration options for a Master of Judicial Studies (MJS) degree as well as Doctor of Philosophy (Ph.D.) in Judicial Studies. Officially established in 1986, this highly successful and one-of-a-kind program continues to have a substantial impact on the field of judicial education and justice studies.
Exempt
No
Full-Time Equivalent
100.0%
Required Attachment(s)
Please note, once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for the committee to review. To request updates to attachments, prior to the committee review of applications, please contact the candidate helpdesk at [email protected] .
Attach the following attachment(s) to your application
Resume/CV – (required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.
Cover Letter – (required)
Contact Information for Three Supervisory References – (required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position.
Transcripts – (optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position.
Veteran Interview Consideration – (optional) – To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application. Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214, disability letter from Veteran's Administration, etc).
This posting is open until filled
Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received, or a hiring decision has been made.
Posting Close Date
Note to Applicant
A background check will be conducted on the candidate(s) selected for hire.
HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted w