Administrative Assistant

Job Purpose

The   Administrative   Assistant   i s responsible for   providing   professional, confidential,   efficient   and effective   administrative and facilities support to the   PR   Angola   office .

Key Duties and Responsibilities

1. Providing administrative support to   the Country Manager   and other staff members

• Ensuring that filing systems are structured and up to date and as per PR   Angola   standards

• Collating credit card summaries and   facilitating   new employees credit card application process.

• Facilitating the distribution of documents and emails to the relevant parties

• Handle correspondence on functional matters to and from the   Country Manager /Managers as delegated

• Maintaining a calendar of key dates for events taking place and the boardroom calendar

• Ensuring that routine administrative duties are properly and timeously completed

• Ensuring the maintenance of all office supplies,   equipment   and furniture

• Organizing regular testing of electrical equipment

• Ensuring the office   is clean and tidy at all times

• Organizing for conferences, meetings, lunch/dinner by booking venue/boardroom/restaurant

• Ensuring all relevant information (e.g. agendas, presentation, support material) are ready before conference/meeting

• Organizing all local and international travel and accommodation arrangements for all staff members and external parties visiting   Angola

• Create and update contact list for Key contacts (Brand Companies, Banks, Authorities, and Region Directors )

• Responsible for all PO (Purchase Order) administration for the PR Angola office

2. Personal Assistant to Country Manager

• Assisting   the Country Manager   with report writing, implementing systems and procedures

• Managing the   Country Manager’s   diary by scheduling meetings and informing him of upcoming meetings

• Taking minutes for the   Country Manager’s   meetings where relevant

• Preparing presentations on behalf of the   Country Manager   (where relevant)

• Ensure that the contact list for the   Country Manager   is   maintained   and up to date

• Ensuring the   Country Manager’s   home bills and repairs and maintenance are done on time

• Ensuring that the   Country Manager’s   expense reports are prepared   in a timely manner

3. Stakeholder Engagement   & Compliance   -   Foster strong relationships with internal and external stakeholders

• Enquir i es from Managers and other employee replied courteously with no delay

• Enquir i es from external person handled professionally and responses   (Oral / written)   arranged

• Maintain productive relationship with external stakeholders

• Assist   the various stakeholders in ensuring all compliance   related topics   is adhered   to   accordingly as per   C ountry/ G roup protocols

4. Ad   hoc Tasks

• Support and implementation of S&R objectives

• Support and implementation of H&S objectives

• Assist HR with onboarding of new employees and  ensure tools   are available before   new join starts

• Assist HR in organising employee engagement sessions/events

Key Competencies and Experience

• Bachelor’s degree in business administration  or related field

• Three (3) years working experience in a similar role

• Knowledge and experience in using Microsoft Office (Word, Excel, PowerPoint, Outlook)

• Planning and organizing skills

• Time management skills

• Ability to   maintain   confidentiality

• Interpersonal skills

• Verbal and written communication skills

• Ability to pay attention to detail

• Ability to   maintain   confidentiality

• Ability to take initiative and be pro-active

• Ability to be flexible and adaptable

• Language Proficiency: English and Portugues

Job Posting End Date

Target Hire Date :
2026-10-01

Target End Date :