Compliance Administrative Assistant

We are seeking a highly organized Compliance Administrative Assistant to support our HR, compliance and general administrative activities for a facility management client based in Saudi Arabia.

The role will have a strong focus on compliance administration, documentation, employee records, case tracking and coordination with internal and external stakeholders . The successful candidate will be responsible for ensuring records and documentation are accurate, confidential, up to date and maintained in line with company procedures and applicable requirements.

Key Responsibilities

• Provide administrative and documentation support across HR and compliance activities .
• Maintain accurate employee, compliance, contractual and company records.
• Monitor ongoing cases, actions, submissions, deadlines and required follow-ups.
• Prepare, compile, review and organize documentation for official submissions and internal requirements.
• Maintain compliance trackers, registers and status reports.
• Support adherence to company policies, procedures and applicable Saudi regulations .
• Coordinate with internal departments, external consultants and relevant government entities.
• Support audits, internal reviews and compliance-related activities.
• Prepare correspondence, reports, summaries and supporting documentation.
• Submit and collect documentation from relevant authorities and organizations when required.
• Escalate outstanding actions, documentation gaps and potential compliance issues to management.
• Maintain strict confidentiality when handling employee, commercial and company information.

Candidate Requirements

• Diploma or Bachelor's Degree in Business Administration, Human Resources, Public Administration or a related field .
• 2–5 years of relevant experience in administration, HR administration, compliance, document control or a related function.
• Previous experience supporting compliance activities, documentation and government-related processes is highly advantageous.
• Good understanding of administrative procedures and records management.
• Strong organizational skills with excellent attention to detail and follow-up.
• Ability to handle confidential and sensitive information appropriately.
• Proficiency in Microsoft Office applications.
• Strong Arabic communication skills with good working English.