Document Controller

Key Responsibilities

• Maintain SMEC’s key business and project documents such as, but not limited to, contracts, contract variations, project data sheets, project management plans, employee CVs, etc. by:

• Uploading or registering documents provided by users;

• Ensuring that the document control QA/QC requirements are met;

• Maintenance of accurate metadata and document attributes on all documents;

• Retrieval and provision of documents as needed;

• Maintaining access to key business document registers, systems and databases;

• Liaise and communicate with SMEC personnel to obtain required documents;

• Prepare reporting and analysis on document registers and compliance for key stakeholders, such as:

• SMEC Project Document Compliance Report

• SJ PDS Compliance Report

• PM Competency Report

• ANZ Audit Report Summary

• Provide feedback to business unit managers and individual users on missing and required documents.

• Facilitate resolution of document control related issues and requests in a timely manner, including but not limited to:

o Knowledge Management
o Competency Platform
o Contracts
o PDS
o Audits
o Employee CVs

• Act as the administrator of the following libraries:

o Knowledge Portal
o Competency Platform
o Project Data Sheet
o Contracts Library
o Audit Site
o Opportunity and Project Workspaces
o Other central document libraries

• Liaise with internal team members or other functional groups to address unresolved issues.
• Identify and suggest possible improvements on internal processes.
• Other tasks related to SMEC’s document registers and document compliance processes as required.

Key Qualifications, Knowledge, Skills and Experience

• Candidate must possess at least a Bachelor's/College Degree.

• With at least 3 years solid working experience in document management role.

• Able to demonstrate familiarity with document control systems and processes

• Excellent software skills (MS Office, SharePoint, Document Control Management Systems)

• Proven ability to work independently and as a team member and to prioritize own workload to meet tight deadlines

• Excellent interpersonal and teamwork skills

• Desire and willingness to learn and work in a dynamic environment

• Experience with International Operations or a Global Shared Service environment a distinct advantage

• Excellent written and oral English language communication skills

• Experience in an engineering project environment is advantageous

At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!