Fleet Coordinator EMEA

Job Description

We’re Victaulic !

With more than 5,000 employees and 55 international facilities, Victaulic helps customers since 1919 in over 120 countries succeed in the global construction industry. From the tallest buildings to the deepest mines, customers trust our products to increase overall system durability in the most demanding construction projects and operating conditions. Learn more about how our innovative piping products and design services can engineer confidence into your build by visiting our website.

The Role

As a Fleet Coordinator you will support the effective management of the company vehicle fleet across EMEA. Serving as the primary contact for employees and leasing providers, this role oversees vehicle administration throughout the full lifecycle, maintains accurate fleet records, ensures compliance with local regulations and company policies, and provides support on fleet-related matters such as vehicle allocation, maintenance, insurance, claims, and lease returns.

What you will do

• Act as primary fleet contact for EMEA — guiding employees and coordinating with leasing partners

• Manage the full vehicle lifecycle: ordering, registration, insurance, maintenance, and end-of-lease returns

• Keep fleet data accurate: vehicles, drivers, contracts, mileage, and renewal records

• Handle damage cases, fines, insurance claims, and country-specific exceptions

• Support onboarding with vehicle allocation, documentation, and policy communication

• Ensure compliance with local regulations, company car policy, and duty of care across EMEA

Indirect Purchasing

• Own end-to-end purchasing for indirect categories (services, MRO, facilities, packaging, tooling, professional services)

• Work with purchase team as a backup.

Continuous Improvement

• Standardise processes, create SOPs, and eliminate manual steps

• Support system improvements (M3, Medius, reporting) to boost efficiency

• Track KPIs (PO cycle time, fleet lead times, fines aging) and drive improvement actions

About You

• Bachelor's in Supply Chain, Business, Finance or equivalent

• 3+ years in fleet management experience, buyer experience is a plus

• Strong negotiation, analytical, and stakeholder communication skills

• Fluent English; Dutch and/or French strongly preferred

Competencies & Tools

• Customer-first mindset

• Change & improvement mindset

• Attention to detail & compliance

• ERP: M3 and Medius Procurement

• Problem solving & escalation management

• Tools: Fleetwave & Medius

• Time management across countries & deadlines

• Microsoft 365: Excel, Teams, Outlook

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What working at Victaulic offers

• Attractive remuneration package - including, an iPhone plus subscription, health insurance, pension plan, meal vouchers and eco vouchers.

• Personal growth - Cultivate personal growth through a well-defined career path offering annual progression opportunities. Receive extensive training and guidance.

• We focus on well-being by creating a positive team atmosphere where working, learning and caring go hand in hand. We do this by facilitating the organizations of various teambuilding and afterwork activities.

• Inspiring global work environment - working with teams across the globe and collaborate with people of diverse backgrounds — both professionally and cultural.

At Victaulic, our success thrives on the ingenuity, passion, and dedication of our people – building a future of innovation together! Apply now!