SENIOR EXECUTIVE, ADMIN - DIGITAL SERVICES & TECHNOLOGY OFFICE

[What the role is]

This is a 2-year contract for an Senior Executive, Admin position with the Digital Services & Technology Office.

[What you will be working on]

Your responsibilities will include, but are not limited to, the following:

• Manage Assets in accordance with FIN’s policies and procedures, e.g. annual Physical Verification Exercise, Low-Value Asset Declaration, Write-off and Disposal of Assets, AUC conversion to Fixed Assets in the system

• Lead the annual Asset Physical Verification Exercise.

• Review and oversee the bi-annual asset disposal exercises.

• Manage procurement approval for AOR, QAA, Variation & Small Value Purchases (SVP)

• Manage Master Procurement Records/CC Portal, email-in of SVP, direct billing, Purchase Order (PO) Details

• Assist with collation of data for internal and external returns to Finance Office and other government agencies.

• Review and implement improvement to internal procurement and administrative processes

• Assist with General Office Administration as a Covering Officer during colleague’s absence.

[What we are looking for]

• Experience in fixed assets management and annual physical verification exercise

• Experience in admin and procurement in Schools / Admin Departments in Institutes of Higher Learning is an advantage

• Effective team player who can collaborate and complete tasks efficiently as a team

• Initiative to work on improvements to own job areas as well as contribute actively to the Team’s overall performance

• Meticulous, strong admin skills, able to multi-task and complete tasks assigned with a sense of urgency

• Good spoken and written English and communication skills is a must

• Proficient in MS Office (Excel, Word, Outlook), SharePoint, and OneDrive

• IT savvy with prior experience in automation and a drive for innovation and continuous improvement initiatives to enhance operational efficiency

• Proficiency in the use of AI tools is a plus

• Able to work with different stakeholders within Department especially with Finance Office.

• Eager to learn and grow with Digital Services & Technology Office