Accounts Payable Staff (US Operation)
Description
Job Summary: As an Aaccounts Payable Staff you will process, code, and reconcile invoices and vendor statements while ensuring accurate, timely payments. The role investigates discrepancies, supports month-end close, reviews payment runs, and produces AP-related reports such as KPI, GRNI, and aging reports. It also involves responding to internal and external queries, maintaining procedure documentation, training junior staff, and improving processes.
Responsibilities
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Check, sort, code and match invoices
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Process non-PO invoices in accordance with the Delegation of Authority
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Monitor and reconcile vendor statements to ensure payments are up to date
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Research and resolve invoice discrepancies and issues
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Participate in month end closing
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Ensure data accuracy
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Perform other ad-hoc tasks defined by the direct leader or above
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Handle queries through email or phone (both external and internal customers)
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Review payment runs to ensure data accuracy
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Produce monthly reports ( e.g. KPI, GRNI, AP Aging)
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Have a continuous follow up on aged items ( e.g. GRNI, AP Aging)
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Provide trainings to Associate and Staff Accountants
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Ensure Desktop Procedure Documentation is up-to-date
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Recognize process deficiencies and suggest solutions
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Participate in projects as required
Qualifications:
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1-3 years relevant experience
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Economics/Finance related Secondary Studies or Bachelor's Degree (or in progress) required , studies in Economics is an advantage
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Excellent verbal and written communication skills in English and any other language (as per required in role)
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Proficient in data entry and management
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Ability to build effective relationships with customers via phone
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Confident user of MS Office (Excel, Word, PowerPoint)
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Basic knowledge and experience using ERP systems ( e.g. Oracle, SAP) is an advantage
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Good analytical, research and problem-solving skills with keen attention to detail
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Excellent team player
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Supportive attitude and good interpersonal skill set
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Ability to cope with process changes