Payroll Manager, EMEA - Krakow, Poland
Manager
Description
Job Description
About the Position
The Payroll Manager – EMEA is responsible for ensuring accurate, compliant, and timely payroll delivery across multiple EMEA countries. This role oversees end-to-end payroll operations, manages external payroll vendors, ensures compliance with local labor and tax regulations, and partners closely with HR, Finance, and Legal teams.
The ideal candidate brings a strong mix of operational payroll expertise, stakeholder management, and regional regulatory knowledge in a fast-paced, international environment.
Primary Responsibilities
Payroll Operations
- Manage and oversee end-to-end payroll processing for multiple EMEA countries
- Ensure accurate and timely payroll execution, including salaries, bonuses, commissions, benefits, and statutory payments
- Review and approve payroll outputs from internal teams and external payroll providers
- Own payroll calendars, controls, and documentation
Compliance & Risk Management
- Ensure full compliance with local labor laws, tax regulations, and statutory reporting requirements across all EMEA jurisdictions
- Stay current on legislative changes and assess impact on payroll processes
- Lead payroll audits and support internal and external audit requests
- Ensure GDPR and data privacy compliance for employee payroll data
Vendor & Stakeholder Management
- Manage relationships with third-party payroll vendors and local providers
- Act as the primary payroll point of contact for HR, Finance, Legal, and local leadership
- Resolve payroll escalations and complex payroll issues efficiently and professionally
Process Improvement & Systems
- Drive continuous improvement, standardization, and automation of payroll processes across EMEA
- Support payroll system implementations, upgrades, and integrations (e.g., HRIS, Finance systems)
- Develop and maintain payroll policies, procedures, and internal controls
Reporting & Financial Partnership
- Partner with Finance to support month-end, quarter-end, and year-end activities
- Prepare payroll-related reports, reconciliations, accruals, and variance analysis
- Contribute to budgeting, forecasting, and headcount cost analysis
Required Qualifications
- Bachelor’s degree in Finance, Accounting, HR, Business Administration, or related field
- 7+ years of payroll experience, with significant exposure to multi-country EMEA payroll ( hands-on payroll experience in Poland is required; experience in Bulgaria, the UK, Austria, and Germany is preferred)
- 2 years of people management experience or mentorship of payroll professionals
- Strong knowledge of EMEA payroll regulations, tax, and labor law requirements
- Experience managing external payroll vendors
- Proficiency with payroll systems and HRIS platforms (e.g., ADP, Workday, SAP, or similar)
- Advanced Excel and strong analytical skills
- Fluent English required; additional European languages are a strong plus
Competencies
- High attention to detail and accuracy
- Strong stakeholder and communication skills
- Ability to manage complex timelines and multiple countries simultaneously
- Problem-solving mindset and resilience under pressure
- Strong ethics, discretion, and ownership mindset
- Fluent in written and spoken Polish and English, other European language welcome
Minimum salary: 17,500 PLN gross/month
Additional components of our benefits package
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Comprehensive private medical healthcare
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Remote work options subject to the type of position or project
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The option to join a group private insurance plan (subject to a fee)
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MyBenefit Cafeteria including Multisport
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Annual discretionary bonus, subject to both company performance and individual contribution