Associate Director of Facilities

About Us

At The Huntington, we believe that having a team of diverse backgrounds and voices working together will enable us to support and promote the appreciation of the humanities, the arts, and botanical science. The Huntington is proud to be an equal opportunity employer and is committed to providing employment opportunities regardless of race, religious creed, color, national origin, disability, sex, gender, gender identity, sexual orientation or any other characteristic protected by local, state or federal law.

The Huntington

Founded in 1919, The Huntington is a collections-based research and educational institution open to the public, housing world-class library, art, and botanical collections. Its mission is to support research and promote education in the arts, humanities, and botanical science and to display and interpret its extraordinary resources for diverse audiences.

The Culture

Here we are committed to the highest of standards in all that we do – from preserving and protecting the collections, to exhibitions, educational and scholarly programming, visitor and reader services, and beyond.  Achieving excellence across these pursuits requires a diversity of perspectives, expertise, experience, and methodologies.

At The Huntington, our organizational Culture is shaped by the following core values: Intellectual curiosity, Collaboration, Stewardship, Belonging, and Integrity.

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Intellectual Curiosity:  Knowledge, lifelong learning, and a spirit of inquiry are at the core of our mission and organizational culture.

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Collaboration:  Teamwork and a collaborative attitude are important at all levels of The Huntington. We foster relationships internally among our departments and externally with organizations throughout the community.

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Stewardship:  We are committed to the care and development of our collections, our financial and physical resources, our staff, and our community.

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Belonging:  We strive to attract and maintain a workforce of individuals with diverse talents, backgrounds, and perspectives. Our organizational culture promotes a sense of welcome, inclusion, and connection.

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Integrity:  We value respect and honesty, working to fulfill our mission with honor and ethical principles.

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Job Description

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About the Role

Reporting to the Vice President of Facilities, Operations, and Capital Programs, the Associate Director of Facilities (“Associate Director”) provides senior-level leadership for facilities operations across The Huntington’s complex, 24/7 cultural campus. The role is responsible for the safe, reliable, sustainable, and uninterrupted operation of buildings, infrastructure, utilities, support systems, and emergency response functions across approximately 200 acres and 600,000 square feet of varied facilities, including galleries, library spaces, offices, public areas, support buildings, and historically significant structures. Operating with broad direction and considerable independence, the Associate Director ensures that facilities, equipment, and utility systems are maintained, repaired, renewed, and improved to high professional standards while supporting the institution’s mission, collections care, visitor experience, staff needs, and long-term stewardship of campus assets.

The position oversees daily operations, preventive maintenance, capital renewal support, facility improvement initiatives, custodial services, mailroom operations, special event set-up, waste management, and emergency response readiness. The Associate Director provides direct leadership to Facilities staff, including the facilities coordinator, custodial services supervisor, mailroom staff, special events set-up supervisor, chief engineer, engineers, maintenance technicians, and related team members.

S/he/they will demonstrate a background of working directly with people from diverse racial, ethnic, geographic and socioeconomic backgrounds, using a welcoming, inclusive, and accessible approach.

Essential Duties

• Develop, implement, and continuously improve comprehensive strategies, policies, procedures, and service standards for maintaining and operating The Huntington’s buildings, infrastructure, utilities, and support systems in a safe, reliable, sustainable, and cost-effective manner.

• Oversee the maintenance and operations of galleries, exhibition halls, collection storage areas, library spaces, administrative offices, residential buildings, auxiliary facilities, and public areas, with particular attention to environmental conditions, climate control, risk reduction, and the protection of collections and historically significant structures.

• Lead day-to-day facilities operations, building maintenance, and service response to ensure high standards of safety, reliability, professionalism, and responsiveness in high-traffic, high-visibility, and collections-sensitive environments.

• Manage utilities, mechanical, electrical, plumbing, HVAC, building automation, lighting controls, life-safety interfaces, and supporting infrastructure to ensure dependable performance, operational continuity, and appropriate documentation.

• Establish, administer, and improve preventive, predictive, and corrective maintenance programs for building systems, equipment, and infrastructure, including routine inspections, condition assessments, prioritization of repairs, and timely resolution of deficiencies before they escalate into larger operational issues.

• Ensure compliance with applicable federal, state, and local codes, regulations, permits, inspection requirements, safety standards, and institutional policies related to facilities operations and building systems.,.

• Oversee facilities support operations, including custodial services, special event set-up, mailroom operations, waste and recycling management, and related service functions, ensuring consistent quality, appropriate staffing, and responsive support for institutional programs and public operations.

• Administer and maintain the Computerized Maintenance Management System, including work order intake, prioritization, assignment, closeout, recordkeeping, reporting, asset data, preventive maintenance schedules, performance metrics, and continuous improvement of maintenance workflows.

• Lead, supervise, mentor, and develop Facilities personnel in alignment with institutional policies and procedures, including recruitment, onboarding, training, scheduling, performance management, accountability, succession planning, and staff development. Hold team members accountable for satisfactory performance, safety, documentation, and service standards.

• Develop and deliver training programs that standardize methods, materials, safe work practices, equipment use, hazardous materials handling, systems related to collections-sensitive work, client service, emergency procedures, and adoption of new systems or technologies.

• Hire, manage, and oversee outside contractors, consultants, and service providers for repairs, maintenance, inspections, service contracts, equipment purchases, renovations, and facility improvement projects; obtain competitive bids; coordinate procurement; and ensure quality, value, safety, schedule compliance, and contract performance.

• Serve as a Facilities and Maintenance Operations subject matter expert related to Capital Programs and Projects, supporting planning, design review, constructability input, commissioning, turnover documentation, warranties, operations and maintenance manuals, training, and transition of completed projects into ongoing operations.

• Develop and implement programs to improve long-term campus stewardship, including the 10-year asset renewal plan, facilities sustainability initiatives, and energy, water and utility master plan.

• Plan, lead, and coordinate facilities projects in collaboration with internal stakeholders, including Library, Art, Botanical, Advancement, Education, Security, Events, and administrativ