Project Admin (Document Controller)
Description
Responsibilities
-
Assist site team with general administrative duties and processes.
-
Maintain staff deployment lists, contact directories, and org charts.
-
Prepare monthly site reports, manpower reports, and admin summaries.
-
Receive, file, and distribute project documents.
-
Maintain project files, registers, logs, and tracking lists.
-
Ensure document version control, confidentiality, and security.
-
Manage Project SharePoint and ISO filing system.
-
Schedule project meetings and prepare minutes.
-
Coordinate resources, inventory, and logistics (PPE, stationery, equipment, software).
-
Set up staff biometrics, monitor attendance, and manage onboarding/offboarding.
-
Support audits, inspections, and internal quality reviews.
Requirements
-
Diploma in Business Administration or related field.
-
2–3 years’ experience in project administration, document control, or site admin (construction, engineering, or infrastructure preferred).
-
Experience supporting project teams or technical departments.
-
Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
-
Familiarity with ISO filing systems and document control practices.
-
Knowledge of biometric attendance and HR/admin tools.
-
Experience with LTA InSight is an advantage.
-
Strong organizational skills and attention to detail.
-
Ability to maintain audit-ready documentation and version control.
-
High integrity and sense of confidentiality.
At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!