Graduate Program Coordinator, Texas McCombs
Description
Job Posting Title
Graduate Program Coordinator, Texas McCombs
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Hiring Department
Red McCombs School of Business
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Position Open To
All Applicants
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Weekly Scheduled Hours
40
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FLSA Status
Non-Exempt from FLSA
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Earliest Start Date
Immediately
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Position Duration
Expected to Continue
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Location
UT MAIN CAMPUS
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Job Details
General Notes
Texas McCombs is a top business school at the center of one of the most innovative cities in the U.S. The McCombs community champions hands-on experiences alongside the ground-breaking research and thought-leadership of a world-class faculty.
The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human-centered and future-focused in all our endeavors. We are shaping those who will shape tomorrow, and solving challenging problems while remaining committed to creating a community that is dynamic, supportive, and challenging. What starts here really does change the world.
To learn more about the McCombs School of Business, please visit https://www.mccombs.utexas.edu/
Purpose
This position is responsible for providing primary support to departmental doctoral programs in the McCombs School of Business, including coordinating all phases of the graduate program’s administrative activities. This role reports directly to McCombs Associate Dean for Research and will collaborate regularly with Dean's Office staff and academic departments.
Responsibilities
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Academic Program Support: Responsible for coordinating administrative components of the Ph.D. programs. Ensure compliance with institutional rules, regulations and procedures. Provide in-depth information, clarification and interpretation of institutional and graduate programs’ rules and regulations. Oversee and submit petitions, nominations, and official letters on behalf of the Graduate Advisors. Maintain and process catalog updates for graduate programs. Coordinate and serve as point of contact for Ph.D. Advisors in the ACC, FIN, IROM, MKT, and MAN programs. Serve as a liaison with Office of Graduate Studies, International Office, Graduate Leadership Council, and other outside offices. Supervises McCombs Graduate Program Coordinator
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Budget and Resources Support: Responsible for allocating and tracking resources budgeted by the Associate Dean for Research to Ph.D. programs. Monetary resources include OVPGS Distinguished Graduate Fellowships (Continuing & Recruiting), Graduate School Dissertation Writing and Summer Fellowships, Outstanding Graduate Student Fellowships (Harrington as well as Continuing Fellowships), McCombs Dean’s Fellowship funds, other named funds (e.g., Jastrow, Bonham, Cooper, SYLFF), and tuition reduction benefits (TRBs). Work with ADR to prepare and disseminate annual budget of college funds for each departmental program. Approve travel requests and reimbursements for PhD students going to conferences. Other resources include space and office allocations, website updates, and miscellaneous allocations from the ADR budget. Maintain records and perform audits of resource usage.
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Recruitment and Admissions Coordination: Design and implement graduate student recruitment strategies. Plan, organize, and execute recruiting efforts and events, including virtual recruitment events and on campus visit weekends. For recruitment events, provide event-planning and administrative support for prospective PhD applicants, this includes, but is not limited to arranging prospective student travel, working with department faculty on itineraries for weekend visits and ensuring campus visits are operationally successful. Possibly represent McCombs at professional conferences for recruiting purposes.
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Program and Event Coordination: Organize first year orientation and other department-sponsored graduate program events. Coordinate and provide logistical support for graduate student mentoring programs, and provide administrative support for newly developed programs related to the department’s graduate programs.
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Data Requests: Acquire and maintain comparative data from doctoral programs at peer and aspirational schools. Provide statistics for standard reports and ad hoc information requests for programs analysis. Track program outcomes (using UT TracDat) for accreditation and other purposes. Track placement and publication data. Assist departments with responding to all Graduate School action and information requests and reporting.
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Other related functions as assigned.
Required Qualifications
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Bachelor’s degree plus five years of experience relating to program coordination and/or academic advising
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Demonstrated ability to build strong relationships with students, administrators and University stakeholders. Ability to communicate effectively verbally and in writing to a varied set of stakeholders
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Demonstrated ability to both work well on a team but also to work effectively independently.
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A service-oriented mindset and commitment to providing excellent administrative support to students and faculty.
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Proven ability to exercise high levels of discretion and judgement, providing practical solutions in the resolution of complex issues.
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Demonstrated ability to organize, manage, and analyze a large volume of data with a high level of attention to detail and accuracy.
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Previous success managing multiple projects concurrently, managing ambiguity, and adapting to changing priorities.
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Working knowledge of Microsoft Word, Microsoft Excel, and Microsoft Outlook, and web-based programs.
Equivalent combination of relevant education and experience may be substituted as appropriate.
Preferred Qualifications
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Experience with website updates, marketing, event or conference planning, preparing budgets and tracking expenditures.
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Experience in a higher education setting working closely with graduate students, faculty and administrators.
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Familiarity with University of Texas at Austin policies, procedures and internal systems.
Salary Range
$55,000 - $60,000 + depending on qualifications
Working Conditions
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Works in standard office conditions with repetitive use of a keyboard at a workstation.
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Work as a team member in shared office space.
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Some evenings and weekend work are required during peak periods to support graduate recruitment activities, student orientation, and graduation.
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Applicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visas.
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This is an Austin, TX-based position.
Required Materials
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Resume/CV
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3 work references with their contact information; at least one reference should be from a supervisor
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Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you wi