Executive Assistant
Description
ITP Media Group is one of the world’s most diversified media houses, with a portfolio spanning publishing, influencer marketing, live events, and creative communications solutions.
From luxury fashion to live sports events, fine dining guides to 24-7 news journalism, our business is as varied as the audiences we serve, all powered by an innovative, ambitious body of talent.
Role Overview
The successful candidate will provide high-level executive and administrative support to the CEO, while also assisting with events, projects, and business initiatives.
The role requires a proactive, adaptable, and highly organised individual who can manage day-to-day priorities, respond to changing business needs, handle confidential information with discretion, and provide reliable support across a variety of ad hoc requests.
Key Responsibilities
-
Manage executive calendars, meetings, agendas, and follow-up actions.
-
Coordinate travel arrangements, itineraries, expenses, and confidential documentation.
-
Prepare reports, presentations, correspondence, and administrative documents.
-
Manage CRM updates, records, and general business administration.
-
Act as a key point of contact for internal teams and external stakeholders.
-
Support planning and delivery of events, conferences, and meetings.
-
Coordinate event logistics including schedules, suppliers, registrations, speakers, and attendee communications.
-
Support live event delivery and liaise with technical teams to ensure smooth execution.
-
Maintain event trackers, budgets, invoices, and post-event reporting.
-
Conduct research and provide ad hoc support as required.
Person Requirements
-
Strong administrative, organisational, and coordination skills.
-
Excellent written and verbal communication skills.
-
Highly organised with strong attention to detail and the ability to manage multiple priorities.
-
Professional, discreet, and able to handle confidential information.
-
Proactive, adaptable, and able to anticipate business needs.
-
Strong problem-solving skills with a solutions-focused approach.
-
Ability to build effective relationships with senior executives, internal teams, and external stakeholders.
-
Ability to work independently as well as collaboratively within a team.
-
Flexible approach with the ability to support occasional events outside normal working hours.
Qualifications / Experience
-
Minimum High School Diploma / GCSE.
-
3+ years’ experience in an Executive Assistant, Personal Assistant, or similar role.
-
Experience supporting senior executives and coordinating events is preferred.