HR Process & Operations Specialist
Description
In this role, you will focus primarily on HR administration, HR systems, reporting, data quality, and process improvement initiatives. You will act as a key user and administrator for HR-related systems, support system enhancements, prepare workforce analyses and dashboards, and contribute to solutions that improve efficiency and employee experience across the organization. Payroll-related responsibilities will remain part of the role, mainly through support and back-up activities performed in cooperation with the Payroll and HR Specialist.
Your Responsibilities
- Serve as the primary contact for employee queries related to HR administration, labour law, internal policies, compensation, benefits, and payslips.
- Act as a key user and administrator for HR systems, ensuring data accuracy, proper system functionality, and continuous improvement.
- Participate in HR projects, process improvements, and initiatives supporting operational excellence.
- Monitor data quality inputs across HR systems (Workday, Calamari, and other vendor systems) and identify opportunities for Location HR process improvement.
- Prepare regular and ad hoc HR and workforce reports, analyses, and dashboards for location HR population to meet Board requirements for reporting.
- Support the implementation and transition of HR systems, tools, and functionalities, as well as related process improvements in close collaboration with Payroll, HRIS and Employee Cycle teams.
- Maintain employee payroll records, data, and documents, ensuring accuracy and compliance with governmental regulations.
- Provide support and back-up for the monthly payroll process, including data gathering, verification, and submission to the third-party payroll provider , and working time regulations in cooperation with the Payroll and HR Specialist.
- Create and maintain HR system documentation, procedures, user guides, and training materials based on Polish labor law and provide related trainings to relevant managers and employees.
- Check and manage sick leaves and maternity-related leaves in the system, ensuring accuracy, compliance, and effective communication with employees and managers.
- Coordinate occupational medicine processes and issue medical examination referrals.
Our Requirements
- Bachelor’s or master’s degree in Human Resources, Business Administration, Finance, Information Systems, or a related field.
- English proficiency at a minimum B2 level.
- Minimum of 3 years of experience in HR administration, HR systems, reporting, process improvement, or a similar HR operations role.
- Strong understanding of HR processes, HR systems, labour law, compensation, benefits, and basic payroll principles.
- Strong knowledge of HR systems, such as Workday, Calamari, or similar platforms (superuser role); experience with payroll-related tools is an advantage.
- Strong analytical and problem-solving skills with the ability to interpret and present data.
- Experience in process improvement, system implementation, or optimization projects.
- Advanced Microsoft Office 365 skills, particularly Excel; knowledge of Power BI is an advantage.
- Attention to detail and ability to maintain accurate records and data.
- Strong interpersonal and communication skills.
What we offer
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Great opportunity to work in an international company that values employees and provides right environment for right people
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Hybrid work (3 days from the office, 2 days from home)
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Strong focus on work-life balance
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Chance to contribute in the high-level service provided to our rigs globally
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Group Life Insurance
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Private Health Care
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MultiSport Card
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Development Program
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LinkedIn Learning Platform
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Parking space
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Prepaid card to cover your costs of entertainment, culture or food (after probation period)
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Employee Pension Program (Pracownicze Programy Emerytalne)
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Pastries and fruits in the office
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Office located in well-communicated city area in Gdańsk Centre
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This job position is open in Poland - candidates must have current legal authorisation to live and work in Poland.
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