Administrative Assistant 4 - Provost Office

The University of Nevada, Reno (UNR) appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. Final applications must be submitted prior to the close of the recruitment.

If you need assistance or have questions regarding the application process, please contact our recruitment helpline at (775) 784-1495 or [email protected] .

Job Description

The Office of the Provost at the University of Nevada, Reno is seeking applications for an Administrative Assistant to join our team who enjoys a fast-paced environment, is passionate about higher education, and has the flexibility to change focus following the university's mission. Led by the Executive Vice President and Provost, this office supports the academic mission of the university and the related services. The position will serve as an active member of the Office of the Provost and will provide administrative assistance to various Vice Provosts and the Provost's Chief of Staff. The position will assist with office management, oversee the continuity of Office of the Provost purchasing, coordinate and schedule meetings and trainings, and serve on behalf of the office for events and activities. This is an opportunity for someone with a ready and willing attitude to play a role in exciting new projects while learning about the entire university system.

Responsibilities include, but are not limited to

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Resolve administrative questions and act as a liaison between faculty, staff, students, and the public

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Read, screen and process incoming correspondence, mail, phone calls, and reports; forward items to the appropriate staff and administrators; diffuse upset customers

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Stay current with University issues, problems, activities, and special interests

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Maintain and prioritize various Vice Provosts and Chief of Staff's calendars

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Coordinate and schedule meetings and trainings, prepare correspondence, communication, and reports, create, and distribute agendas, minutes and supporting documentation

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Gather additional information, provide data, and communicate issues to the Vice Provosts and Chief of Staff as needed

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Exercise discretion and judgment with highly sensitive and confidential information

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Researches, assembles and develops various presentations, projects and reports for the Vice Provosts

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Coordinate departmental communication initiatives; responsible for the timeliness of cyclical communications; create and send communications for the unit

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Responsible for the departmental budget

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Assist with fiscal and HR transactions

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Serve as primary resource and contact for Vice Provosts initiated activates and other events

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Coordinate logistical needs; organize, schedule, coordinate, ensure compliance with policies, collaborate with other departments (facilities, IT, police, etc.)

To see the full Class Specifications, visit:  https://hr.nv.gov/uploadedFiles/hrnvgov/Content/Resources/ClassSpecs/20/02-210spc.pdf

Essential Qualifications

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This position requires graduation from high school or equivalent education and four (4) years of progressively responsible relevant work experience which include d experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources;   OR

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One (1) year of experience as an Administrative Assistant III in Nevada State service;   OR

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An equivalent combination of education and experience as described above.

Additionally, this position requires experience using Microsoft Word and Excel.

Schedule

The typical work schedule is Monday through Friday from 8:00am to 5:00pm; this is subject to change based on organizational needs.

Compensation Grade

Grade 29

In classified service, salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. Salary placement above a Step 01 at initial appointment is determined based on the recruitment, the candidate’s qualifications, internal equity and budgets. A request to accelerate salary must be approved by Human Resources and abide by the Nevada Administrative Code.

To view the classified compensation schedules, please visit:   Classified Compensation . Select Salary schedule, Non CBA PP01 or PP02.

For more information, visit the   Classified Salary Calculator

The Perks of PERS

Classified Employees are enrolled in The Public Employees’ Retirement System of Nevada (PERS) upon hire. The PERS retirement plan is beyond compare. Please visit the Benefit Estimator   Retirement Calculator   for more information.

Perks of Working at UNR

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Health insurance options including dental and vision -   Health Insurance

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Life insurance, generous annual and sick leave -   Classified Benefits

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E. L. Wiegand Fitness Center offers an annual or semester membership and family membership options.

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Mountain EAP  supports employees (and eligible dependents) through life's difficult moments. Mountain EAP is located in Reno and specializes in counseling and advising services for personal or interpersonal issues.

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Staff Employees’ Council (SEC) represents all Classified employees. SEC holds monthly meetings to provide a forum for employees to participate.   SEC

Grant-in-aid for Classified Employees

The University encourages employees to pursue training and educational opportunities available to them through the Nevada System of Higher Education institutions. Tuition is paid in full when Classified employees enroll in a course that can apply toward the completion of a degree or is job-related.   Classified Staff Grant-In-Aid Benefit

Classified Employee Family Opportunity Program

The University offers this program for spouses, domestic partners, and dependents of Classified employees (working at least 50%). The Classified Employee Family Opportunity Program may be used for undergraduate and graduate state-supported courses.   Classified Employee Family Opportunity Program

Department Information

The   Office of the Executive Vice President and Provost   coordinates the academic mission of the university, manages the academic experience for students, and implements policies and procedures related to faculty and administration.

Contact Information

Karen Owens-Gotchy - [email protected]

Exempt
No

Full-Time Equivalent
100.0%

Required Attachment(s)

Please note, once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for the committee to review. To request updates to attachments, prior to review of applications, please contact the candidate helpdesk at   [email protected] .

Please attach the following document(s) to your application

Resume/CV   – (required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.

Cover Letter   – (required)

Contact Information for Three Supervisory References   – (required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position.

Transcripts   – (optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position.

Veteran Interview Consideration   – (optional) – To receive interview consideration for veterans and veterans with a service