Office & Operations Coordinator
Mid-levelOn-site
Description
We are seeking a proactive and detail-oriented Office & Operations Coordinator to join our team in Dreieich, Germany. In this role, you will ensure the smooth day-to-day operation of the office, provide administrative support to local teams, and manage customer invoicing and accounts receivable activities.
You will act as a key point of contact for local administrative matters while ensuring accurate invoicing, payment tracking, and timely collection of outstanding balances.
Main duties and responsibilities
- Be the on-site point of contact for the Dreieich office, ensuring an efficient, professional and welcoming working environment.
- Coordinate office vendors and facility related activities.
- Support travel and logistics arrangements when required.
- Ensure a positive and efficient office environment
- Provide administrative support to local teams and assist with local and global initiatives.
- Coordinate company vehicle and mobile phone administration.
- Act as the main point of contact for local administrative matters, supporting both corporate and EMEA management.
- Issue customer invoices in a timely and accurate manner.
- Coordinate with Finance and Sales on customer account matters, resolve billing discrepancies and disputes.
- Support customer invoicing activities, monitor outstanding payments.
- Assist with reporting and account reconciliations.
- Fluent in German and English (mandatory).
- Minimum 3 years of experience in office administration, business support, customer service administration, hospitality operations or similar role.
- Strong organizational skills and attention to detail.
- Reliable, proactive and able to manage multiple priorities.
- Excellent interpersonal and communication skills.
- Strong team player with a collaborative approach.
- Customer-oriented mindset with a professional and service-focused attitude.
- Comfortable working in a fully office-based environment and being a visible point of contact for employees, customers and visitors.
We welcome candidates from different administrative backgrounds, including office management, hospitality, customer service, operations support and business administration.