Crewing Coordinator

Crewing Coordinator is responsible for ensuring that all operational units within their scope are consistently staffed with qualified and competent offshore personnel. This includes maintaining accurate and up-to-date shift plans to support seamless operations. The role also involves managing and updating HR systems to reflect current crew assignments, personal data (including compensation) and other compliance requirements.
As a primary point of contact for offshore employees, the Crewing Coordinator provides guidance and support within established company policies and procedures.
This position plays a key role in coordinating crew changes, mobilizations and demobilizations, assisting training with the scheduling, and ensuring adherence to safety and regulatory standards required in the rig’s location.

Qualification

• Formal education at bachelor level or equivalent, preferably within relevant field

• Minimum 2 years of experience in a similar or relevant role

• Excellent English communication skills (min. B2/C1)

• Strong service mindset and customer-oriented approach

• Knowledge of HR processes and best practices across the organization

• Structured and well organized, with strong attention to detail

• Ability to take ownership, work independently and prioritize tasks effectively

• Flexibility, responsiveness, and pro-active attitude

Key Responsibilities

• Maintain continuous dialogue and collaboration with Rig/Rig Management and HR Advisory in location

• Serve as the primary contact for all employees assigned to rigs within the area of responsibility, including international and local offshore personnel

• Ensure designated units are manned according to Noble Drilling requirements at all times

• Arrange short-term or emergency crew coverage using internal talent or agency resources, and facilitate internal transfers with other HR Teams;

• Maintain and update shift plans and crew rosters in excel or relevant systems, as agreed with the rig and rig management

• Collaborate with the training department to ensure compliance check and provide data for bookings

• Distribute Joining Instructions to offshore personnel prior to rig assignments

• Keep HR systems updated with accurate personnel data at all times

• Provide timely information to Payroll regarding offshore employees and validate monthly payroll reports

• Monitor and control absence registration in HR system and follow-up with employees as needed

• Participate in the rotation for outside business hours HR phone support and assist during holidays

• Ensure all personnel matters comply with the Employee Handbook, local/labor laws and agreements with HR Advisory support

• Verify and approve invoices related to Agency employees and other manning costs

• Collaborate closely with HR Advisory on rig mobilizations/demobilizations, and practical arrangements for personnel movements

• Prepare various reports related to absences and personnel costs

• Tax reporting – validate and report number of days offshore rotators spend in the host country based on the existing process

• Employee Communication

• Handle all direct communication with offshore employees and own HR shared mailbox

• Address ad hoc employee inquiries promptly and professionally

• Subject to the region supported, may provide guidance and training to new and junior team members

• Foster close collaboration within the HR function

• Maintain accurate documentation and records for all crew-related activities and events in HR systems, as applicable:

• Workday

• Connect

• IFS

• DaWinci

• WELS

• OCS

• MedHelp

• WinPDS

• And other systems which may be required to fulfill the responsibilities.

Travel Expectations

• Limited, occasional travel to rig location may be required.

Managerial Responsibility

• None