Proposal Coordinator
Description
Job Description
Overview:
This position supports the development of complex, multi-disciplinary proposals and statements of qualifications (SOQs). The Proposal Coordinator II collaborates closely with technical staff, marketing team members, and subconsultants to manage content, schedules, and deliverables for high-quality, compliant submissions. This role requires excellent organization, and time management skills, along with the ability to coordinate fast-paced proposal efforts independently.
Responsibilities:
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Facilitate the proposal process
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Coordinate the preparation, development, and layout of SOQs and proposal documents from kickoff through final delivery, ensuring compliance with submission requirements
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Format documents and ensure brand compliance and proposal consistency
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Ensure proposals meet compliance requirements and align with evaluation criteria
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Manage content development with input from marketing, technical staff, and leadership
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Manage proposal schedules, maintain pursuit checklists, and ensure timely submission of all components
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Facilitate proposal kickoff and milestone meetings to maintain progress and accountability
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Support QA/QC processes to ensure high-quality, error-free deliverables
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Maintain and update proposal databases, libraries, boilerplate material, and template
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Conduct research and gather information from internal teams to support proposal content
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Track and manage multiple deadlines simultaneously, prioritizing tasks based on project needs
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Contribute to identifying proposal process improvements and content updates
Qualifications:
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Bachelor’s degree in English, Communications, Marketing, or related field preferred
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4+ years of experience in a proposal coordination role, preferably in the AEC (Architecture, Engineering, and Construction) industry
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Proficiency in Adobe InDesign, Microsoft Word, PowerPoint, and Acrobat
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Strong writing, editing, and proofreading skills
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Excellent organizational skills and the ability to manage multiple concurrent deadlines
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Effective communicator with the ability to collaborate with technical and non-technical staff
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Dependable and flexible with a proactive, team-oriented approach
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Availability to work Monday – Friday, 8am – 5pm, with overtime as needed
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If you need an accommodation or assistance with completing your application due to a disability or special need, please contact our team at [email protected] or call (210) 375-9000.
EEO Statement
All qualified applicants for Pape-Dawson Engineers will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.