Executive Assistant to the CPO & President gatesolutions
Description
We’re looking for motivated, engaged people to help make everyone’s journeys better.
Job Summary
Start Date: 01 January 2027 | Part-time (50% FTE)
Based at the gategroup Global Headquarters in Glattbrugg, the Executive Assistant CPO and President gatesolutions provides high-level, proactive and strategic administrative support to the Chief People Officer (CPO) and President gatesolutions. Acting as a trusted partner, the role ensures the effective coordination of executive priorities and enhances productivity. The position requires a high degree of professionalism, discretion and adaptability, managing complex schedules, global stakeholder interactions and business-critical activities in a fast-paced, international environment.
Main Duties and Responsibilities
Executive Coordination & Strategic Support
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Manage complex executive calendars across multiple time zones and prioritize critical business activities.
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Serve as a trusted partner and gatekeeper, facilitating effective communication and alignment with executive priorities.
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Stakeholder Management & Governance
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Coordinate global meetings, leadership forums, and governance activities.
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Prepare agendas, presentations, and briefing materials.
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Collaborate with senior stakeholders, global teams, and external partners to ensure alignment and timely execution of initiatives.
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Operational Excellence & Administrative Management
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Organize international travel arrangements, detailed itineraries, and expense management.
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Handle confidential information with discretion and maintain accurate records and documentation.
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Drive continuous improvement of administrative processes through digital tools and best practices.
Core Competencies and Requirements
Education
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Completed commercial apprenticeship or equivalent qualification.
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Work Experience
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Minimum 3 years of experience as an Executive Assistant in a global, matrixed, or multinational organization.
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Experience supporting multiple senior executives simultaneously.
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Proven ability to work effectively in fast-paced international environments with complex stakeholder networks.
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Technical and Language Skills
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Advanced proficiency in Microsoft Office applications (Outlook, Excel, PowerPoint, Word) and collaboration tools such as Teams and SharePoint.
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Strong digital literacy and experience with modern workplace technologies.
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Fluency in English and German.
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Additional language skills such as Spanish, French, or Italian are considered an advantage.
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Core Competencies
Thinking (Analysis & Problem Solving)
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Strong planning, prioritization, organizational, and problem-solving skills with a proactive mindset.
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Engaging (Collaboration & Communication)
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Excellent stakeholder management and communication skills, with the ability to build effective relationships across all levels of the organization.
Inspiring (Influence & Relationships)
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Builds trust through professionalism, integrity, resilience, discretion, and sound judgment.
Achieving (Execution & Delivery)
- Consistently delivers high-quality results under pressure while demonstrating ownership, adaptability, and accountability.
If you want to be part of a team that helps make travel and culinary memories, join us!