International Recruitment Manager

Job Description

INTERNATIONAL RECRUITMENT MANAGER

JOB DESCRIPTION

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Outline

The International Recruitment Manager is a highly visible Champion for Claremont, combining exceptional interpersonal and relationship-building skills with a proactive, commercially focused approach to international recruitment and business development for students from 11 years to 18 years of age.

The role requires an individual who can confidently represent Claremont School as its face and voice in international markets, proactively identify and convert opportunities, and build strong, trusted relationships with families, agents and partners. Equally, the postholder must be an exceptionally organised and dependable administrator, with the accuracy, discretion and attention to detail required to maintain highly sensitive student and immigration data, ensuring that records are complete, accurate and compliant with UK visa and immigration regulations and school systems. The role carries clear accountability for agreed KPIs including recruitment targets and reporting.

The International Recruitment Manager reports directly to the Head of Admissions and works closely with the Principal, Heads of School, Director of Boarding, and the Head of Marketing. The post holder will be expected to be a key point of contact effectively liaising with the full school community, including the Senior Leadership Team, plus partners, and families.

The International Recruitment Manager is expected to be the UKVI Key Contact for Claremont.

● Location: You will be based at our Prep School

● Line Manager: Head of Admissions

● Pay: Commensurate to experience + Bonus Scheme

ISP Principles

1. Begin with our children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding issues and acting and following up on all concerns appropriately.

2. Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the well-being of self and others.

3. Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.

4. Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement.

Key Responsibilities

1. Admissions, supporting proactive recruitment activities and achieve student recruitment targets

• Be responsible for the effective management of the whole admissions process for international students at the Prep and Senior Schools.

• Manage the enquiries from the Hubspot CMS database provided by the Head of Admissions, and subsequently track all steps of the admissions procedure.

• In dealing with enquiries from prospective families, respond quickly and with intelligent information relating to students’ specific needs, and ensuring warm, friendly, organised and efficient customer journey at all times.

• Arrange visits and interviews, including tours or online meetings, ensuring that staff are fully aware of expectations and organisation.

• Follow up each enquiry/visit/interview to secure a registration and formal application.

• Respond quickly to any enquiries received from agents who may enquiry on behalf of a particular family.

• Discuss and record the reasons why any family does not wish to proceed to a formal application.

• Ensure that all children wishing to be enrolled have either been assessed with an appropriate academic test or have been interviewed and met by the Head or a qualified member of the academic staff. (This may include a meeting with the Head of Learning Support for children with any learning difficulties).

• Where possible, arrange ´Taster Day´ experiences and ensure that all staff involved are fully informed with good notice given.

• Ensure that appropriate administration is completed for all new pupils joining, including signatures of parents on Acceptance Forms, Terms and Conditions, Medical Forms and other permissions slips as required by the School, as well as any CAS, student visa, flights, etc. for international students, and that they are accurately recorded on the MIS system.

• Provide a comprehensive ´Joining Pack´ for each new family prior to their child starting at the School. (To include academic results, summer reading preparation work, information on summer school etc).

• Liaise with the School Office on changes to current pupil numbers – whole school roll and individual classes and ensure the Heads of School and Director of Boarding are kept informed of all leavers and joiners.

• Coordinate the applications for scholarship assessments and communicate the details of those applying to the Heads of Schools and their PA, and, once the assessments are complete, to feedback the results to prospective parents and keep accurate records of those accepting, or not.

• Act as the Student Visa Key Contact to ensure compliance for Student Visa sponsorship and ensure that all UK Visa requirements are in place.

2. Support maximum student intake and retention

● Assist the Head of Admissions with the completion of regular KPI reports by tracking information and keeping records up to date at all times, providing real-time forecasting numbers for registered and prospective students.

● Liaise with the Heads of Key Stages and/or Schools to arrange transition events for parents, working closely with teaching staff in order to monitor movement, and with the Heads of School in arranging personal meetings with families in order to help with retention of non-natural leavers.

● Establish and grow relationships with educational agents globally, ensuring you maintain a good level of knowledge of the international student offer at all times.

● When appropriate, to visit new and existing markets to promote the school’s admission priorities.

● Be aware of market conditions, recruitment trends, emerging markets etc; keep relevant school staff updated and feed these into strategy and activities.

3. Engagement through brand awareness and external partnerships

● In consultation with the Head of Admissions and working closely with the Director of Boarding and Head of Marketing, devise and embed an effective international student recruitment strategy and action plan, including the identification of new markets and the brokering and development of new agent relationships.

● Work closely with the Head of Marketing to ensure relevance of messages to various international and domestic markets. Advise on the marketing collateral, translated materials, social media messages etc.

● Work closely with Heads of Schools and the Head of Marketing to best share Amazing Learning successes and progress with parents and the wider community to influence new leads retention.

● Assist with the organisation of Open Events and any corporate events involving local businesses with which the School is associated for pupil recruitment or retention purposes.

● Work with the Head of Admissions to organise Familiarisation Agent visits to the School, and attend fairs and events nationally and globally as required.

● Support the Heads of Schools in creating and maintaining mutually beneficial relationships with feeder schools, universities, local businesses, government entities, education agents and other organisations to maximise student recruitment and retention.

Other Responsibilities

● Undertake such other reasonable responsibilities and tasks that may be assigned by the Principal, Head of Admissions and the Regional Head of Admissions

Candidate Profile

1. Person specification

● Excellent organisation skills

● High proficiency with all Microsoft software packages including Word, PowerPoint and Excel, HubSpot and