Temporary Transportation & Trade Compliance Coordinator
Our Story
Launched in 2015, S ol de J aneiro is a globally recognized, award-winning beauty brand, drawing inspiration from Brazil’s beauty rituals, warmth, and spirit. S ol de J aneiro delivers a sensory experience beloved by multi-generational consumers worldwide, with clinically proven results, transformative textures, and transportive fragrances.
Headquartered in New York and launched as a digitally native brand, we have expanded globally with teams in Paris, London, and Germany. Our commitment to excellence has earned high-profile honors, including being named one of TIME1 00’s 2024 Most Influential Companies, Fast Company’s 2024 World's Most Innovative Companies, and WWD Beauty Inc’s Power Brands of 2024, underscoring its leadership in the beauty industry and outstanding workplace . These accolades highlight our dedication to being a leading brand in the beauty industry and an exceptional workplace.
What You’ll Do
The Transportation & Trade Compliance Coordinator keeps inbound and outbound freight moving, from contract manufacturer pickup to confirmed delivery and goods receipt in SAP. Most of the role is transportation: scheduling and routing shipments, managing carrier costs and keeping every movement recorded accurately. The role also supports Customs with classification, documentation and compliance work, and reports to the Director, Transportation & Customs Compliance.
What You’ll Be Working On
Transportation (primary focus)
- Coordinate inbound freight from contract manufacturers (CMs): confirm ready dates, pallet counts and shipping documents, then schedule pickups.
- Plan and book outbound shipments against due dates, working with the warehouse on ship-ready status and pickup appointments.
- Pull freight estimates and quotes from carriers, comparing cost and transit time to pick the best option for each shipment.
- Negotiate rates with carriers on spot and recurring lanes, and bring recommendations to the Director.
- Schedule and route shipments across parcel, LTL and FTL; re-book quickly when a carrier rejects, misses or delays a load.
- Create and update shipments in SAP, post Goods Receipts and Goods Issues, and keep delivery dates current.
- Resolve quantity, PO and SAP discrepancies with CMs, the warehouse and Planning; escalate system issues to the right owner.
- Track shipments to delivery, keep the Transportation Tracker current (ETD, ETA, actual delivery) and flag delays early.
- Collect signed BOLs, proof of delivery and shipping documents, and hand complete cross-border paperwork to Customs.
- Check carrier invoices and accessorial charges, flag discrepancies and file freight claims for loss or damage.
Customs and trade compliance (supporting)
- Classify products and maintain the master classification file for new SKUs and duty rates, working with Merchandising on product launches.
- Prepare commercial invoices and proformas not supported by SAP, and manage broker clearance requests through the Customs inbox.
- Support country-of-origin certifications, free trade agreement documentation, drawback submissions and monthly duty forecasting.
- Perform internal entry audits and keep classification rationale on file, escalating technical decisions to the Customs lead.
Must Haves
Required
- 2+ years in transportation, logistics, freight coordination or supply chain operations.
- Hands-on SAP experience, including deliveries and Goods Issue / Goods Receipt postings, or the equivalent in another ERP.
- Experience booking and tracking shipments with carriers across parcel, LTL and FTL.
- Working knowledge of freight documents: bill of lading, proof of delivery, packing list, commercial invoice.
- Strong Excel skills: filters, lookups, pivot tables and keeping trackers clean.
- Comfort working across two functions and shifting priorities between Transportation and Customs as volume requires.
- Clear, professional written and phone communication with outside partners.
Preferred
- Experience working with contract manufacturers or third-party suppliers on inbound freight.
- Experience with a transportation management or shipment visibility platform.
- Experience with cross-border (US/Canada) shipments and working with customs brokers.
- Working knowledge of tariff classification, customs entries, country of origin or free trade agreement documentation.
- Experience with freight invoice audit or freight claims.
- Diploma or degree in supply chain, logistics or business.
#LI-hybrid
Salary Range
$30 — $35 USD
Why Sol de Janeiro?
- Competitive salary and bonus program for full-time team members
- Flexible hybrid work environment with opportunities for collaboration and growth
- Inclusive culture that values diverse perspectives and celebrates individuality
- The chance to be part of a fast-growing, award-winning global beauty brand
The information contained herein is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee, as these may change or new ones may be assigned at any time.
Sol de Janeiro is committed to diversity and inclusion in the workplace. We are an equal opportunity employer and do not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.
Requests for accommodation due to a disability or any other protected characteristic can be made at any stage of the recruitment process and during employment by contacting our People Experience Team at [email protected] .