Tendering Officer

Sulzer is a leading engineering company with a proud heritage of innovation. Join our global team to grow your expertise and develop innovative solutions that enable a prosperous and more sustainable society.

About the role

Job Summary

The Sr. Administrator is responsible for performing a variety of administrative tasks with minimal supervision. This role follows established procedures and provides support across departments, ensuring efficient office operations. This job profile is intended for experienced professional-level staff that generally works autonomously and only requires closer supervision in non-routine situations.

Main tasks and responsibilities

• On-time preparation and submittal of quotation/tenders to customer.

• Attend to customer technical and commercial meetings (pre-bid)

• Download, organize, and distribute tender documents to relevant stakeholders.

• Maintain a tender register and track submission deadlines.

• Coordinate tender document meetings and communication among departments.

• Prepare and compile tender submission packages.

• Manage revisions and version control of tender documents.

• Verify completeness of bid documentation before submission.

• Organize company credentials, certifications, licenses, and supporting documents required for tenders.

• Maintain electronic and physical filing systems for all tender-related records.

• Support internal teams in collecting technical and commercial information.

• Prepare bid submission checklists.

• Upload and submit bids through online procurement portals.

• Arrange hard-copy submissions when required.

• Ensure bids are submitted on time and in accordance with client requirements.

• Keep records of submission acknowledgments and confirmations.

• Maintain tender status reports and bid schedules.

• Update Tendering Manager on tender progress and submission status.

• Track award notifications and post-tender activities.

• Generate tender monthly reports

• Ensure compliance with company policies and tender procedures.

• Maintain confidentiality of commercial and technical information.

Competencies and behaviour required

• Communication skills

• Negotiating skills

• Influencing and persuasion skills

• Customer service skills

• Cultural awareness

• Willingness to travel

• Ability to act independently

• Flexibility and ability to adapt to change

• Initiative, pro-active with good attitude

• Able to handle SAP for Order Entry Processing.

Education requirements

• Diploma in Mechanical Engineering or with relevant good experience

Job experience

• Preferably with 2 years above tendering experience

What we offer you

Career Opportunities

Medical Benefit

Saving Plan

Sulzer is an equal opportunity employer. We believe in the strength of a diverse workforce and are committed to offering an inclusive work environment.

We are proud to be recognized as a Top Employer 2026 in Brazil, Canada, China, Finland, Germany, Ireland, Mexico, Switzerland, South Africa, the UK and the USA.