Administrative Specialist - Materials Science Division

Join us and make YOUR mark on the World!

Lawrence Livermore National Laboratory (LLNL) has turned bold ideas into world-changing impact advancing science and technology to strengthen U.S. security and promote global stability.

Our mission spans four critical national security areas nuclear deterrence, threat preparedness, energy security, and multi-domain defense empowering teams to take on the toughest challenges of today and tomorrow. With a culture built on innovation and operational excellence, LLNL is a place where your expertise can make a real impact.

We have an opening for an  Administrative Specialist IV  in the Materials Science Division of the Physical & Life Sciences Directorate.. Under limited supervision, you will perform a full range of moderately difficult administrative assignments in a dynamic and fast-paced environment with frequent interruptions and conflicting priorities.

This position offers a hybrid schedule, blending in-person and virtual presence. You will have the flexibility to work from home two days per week.

You will

• Represent management and serve as a resource in daily routine administrative matters.

• Gather information from various sources, compile data, and prepare complex reports and presentations.

• Prepare, review, and/or compose administrative material for management signature and independently track action items, ensuring timely flow of paperwork.

• Coordinate, select, and compile data from multiple sources for both classified and unclassified correspondence, complex reports, and presentations.

• Establish and maintain multifaceted databases, spreadsheets, files, and tracking systems.

• Identify and make recommendations for process improvements.

• Independently schedule appointments and maintain complex calendars.

• Coordinate external visits, including verification of security clearances, preparation of agenda, badging, and information dissemination.

• Perform other duties as assigned.

• Ability to secure and maintain a U.S. DOE Q-level security clearance which requires U.S. citizenship.

• Advanced secretarial and administrative knowledge and experience including accurate keyboarding, editing, grammar, and proofreading skills; advanced knowledge of office procedures, techniques, and methods.

• Excellent organizational skills, attention to detail, accuracy and follow through.

• Experience working under limited supervision, in an environment of rapidly changing priorities, deadlines, and frequent interruptions.

• Effective communication and interpersonal skills necessary to interact with a diverse workforce and represent the organization with all levels of management, internal and external to the Laboratory, using tact, diplomacy, and discretion.

• Problem-solving and decision-making skills necessary to identify and make recommendations for administrative problems.

• Specialized and advanced knowledge of office procedures, techniques and methods, including effective problem solving and decision-making skills to anticipate, identify, and independently recommend appropriate actions and solutions to complex administrative problems.

• Advance computer skills and experience with the Microsoft Office Suite and database and calendaring software, and the ability to learn new software quickly.

• Ability to be flexible and discreet in handling sensitive and complex issues, and experience working effectively as a team member as well as independently under minimal supervision in an environment with frequent interruptions and changing deadlines, instructions and priorities.

Qualifications we desire

• Experience with Visitor Tracking System (VTS) and Foreign Travel System (FTS).

• Experience arranging domestic and/or foreign travel.

Pay Range

$38.03 - $45.63 Hourly

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting.  An employee’s position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.