Document Controller

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• Establishing and maintaining a library of reference documents. Be aware of the various record keeping and reporting procedures of the company’s quality standards.

• Correlating information relating to projects and proposal records.

• Type, copy, distribute and file the project correspondence and meeting minutes.

• Assist in the preparation of the minutes of meetings with the project managers and directors.

• Assists in preparing a “mock up” for operations manuals (e.g., develops the index, binders, dividers, etc., and ensures timely printing and assembly) and/or job data books (pulls drawings and documents, develops index, cover sheet, dividers, etc., ensures timely reproduction and assembly).

• Arranges document cataloguing, packing, and long-term storage or disposal of appropriate engineering documents at time of project closeout.

• Prepares transmittals for engineering documents and requisitions.

• Establishes and maintains files and computerized indexes for active engineering documents. Generates electronic/hardcopy reports as needed by the project managers or directors.

• Maintains an established data distribution system and schedule for the assigned project based upon client, project, and supplier requirements.

• Office administration duties, office furniture, office well-being. maintenance requests, and materials orders, etc

• Maintain a list of office furniture and equipment together with a list of site offices work station equipment, and monitor them.

• Assist the office secretary in her/his duties to achieve office requirements and office demands, including coverage.

• Ensure a cohesive team work with the secretary and projects administrators and managers. Maintain excellent serviceability to the entire Environmental department team.

• Assist in arranging for social activities when requested by the Manager Environmental Engineering

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• Proven experience as a Document Controller or in a similar document management role, preferably in a site-based environment

• Strong proficiency with document management systems and MS Office applications

• Excellent organizational and time management skills with the ability to prioritize multiple tasks

• Exceptional attention to detail and accuracy in record keeping

• Professional communication skills and ability to coordinate effectively with diverse teams

• Familiarity with construction, industrial, or project-based documentation standards

• Knowledge of regulatory compliance requirements and document retention protocols

• Preferred experience with project management software and digital document management tools

• Ability to work independently and take ownership of document control processes

• Flexibility and adaptability to work in a dynamic site environment