Assistant Fleet Personnel Officer - Trainee

As an Assistant Fleet Personnel Officer - Trainee at BSM, you will be responsible for ensuring the smooth and efficient execution of departmental operations by providing comprehensive administrative support. The role plays a key part in maintaining accurate records, supporting pre-employment processes for seafarers, and facilitating effective coordination between internal teams and external stakeholders such as Flag Authorities.

Key Responsibilities

- Provide administrative support to ensure efficient and well-organized department operations, including tasks such as purchase order creation, risk assessment preparation, briefings organization, and position scale coordination

- Prepare and manage candidate documentation, including tests, CVs, and medical certificates, to support pre-employment screening

- Maintain accurate and up-to-date records in personnel management systems and databases

- Process Flag State endorsement applications accurately and in a timely manner, including certificate verification and document tracking

- Maintain filing systems and records for all Flag applications

- Communicate with Flag Authorities regarding application status and follow up as required

- Administer processes related to drug and alcohol policy compliance

- Update personnel records with applicable collective bargaining agreements and prepare union contribution documentation

- Support departmental meetings by preparing materials and recording minutes when required

- Perform additional administrative duties as assigned to support overall department effectiveness

Qualifications & Experience

- Relevant educational background

- Experience in administrative support roles

- Familiarity with documentation handling and record-keeping processes

Skills & Competencies

- Strong organizational and administrative skills

- Attention to detail and accuracy

- Effective communication and coordination abilities

- Ability to manage multiple tasks and meet deadlines

- Proficiency in data entry and maintaining structured records

- Reliability and a proactive approach to supporting team operations

Why You Should Join Us!

We offer a supportive environment, competitive compensation, and meaningful opportunities. By joining us, you will enjoy:

- Annual leave days: 22

- Competitive compensation package.

- Provident fund.

- Education sponsorship.

- Medical insurance.

- Gym membership.

In addition, everyone in the BSM community benefits from:

- Flexible working hours and home-office entitlement.

- My door is always open policy by leaders.

- 24/7 mental health support