Business Operations Manager Senior

Job Profile

Finance Manager 2

Job Family

Budget, Planning and Financial Analysis

Time Type

Full time

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications

Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field including two (2) years managerial experience; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary

Manages multiple finance functional areas and participates in routine to moderately complex financial operations, forecasting, planning, budgeting analysis and reporting to ensure accuracy of financial reports. Recommends and implements fiscal policies and advises in development of processes.

Job Description

The Business Operations Manager Senior reports to the Executive Director, Finance and Business Operations, and provides financial and business operations management for the John Shufeldt School of Medicine and Medical Engineering OR School of Technology for Public Health. The position supports effective stewardship of resources through financial analysis, budgeting and forecasting, transaction oversight, internal controls, and continuous improvement of business processes.

Working under general direction, the position exercises professional judgment in addressing complex financial and operational matters; provides analysis and recommendations to leadership; and partners with faculty, staff, school leadership, and central university offices to ensure business operations are accurate, responsive, efficient, and aligned with university requirements and school priorities.

Salary Range: $78,000 - $85,000 annually

Essential Duties

Financial Operations and Internal Controls

• Performs, manages, and oversees assigned financial operations, including purchasing, accounts payable, travel, reimbursements, P-Card activity, account reconciliation, and related business transactions.

• Reviews complex or unusual financial transactions and provides guidance regarding appropriate funding, documentation, account coding, approvals, and university requirements.

• Oversees regular reconciliation and review of financial activity; identifies discrepancies, aging items, unusual activity, and other exceptions; and ensures appropriate corrective action.

• Develops and maintains effective financial controls, procedures, and documentation to promote accuracy, consistency, compliance, and appropriate stewardship of resources.

• Partners with Procurement, Financial Services, Travel, Accounts Payable, and other university offices to resolve complex transactions and operational issues.

• Supports financial reviews, certifications, fiscal year-end activities, and internal or external audits.

Budgeting, Forecasting and Financial Analysis

• Supports development and management of school budgets, forecasts, and multi-year financial projections through analysis of financial, payroll, staffing, and operational data.

• Develops financial models, budget schedules, projections, and scenario analyses to support leadership planning and decision-making.

• Monitors actual and projected revenues and expenditures, commitments, personnel costs, and other financial activity; analyzes trends and variances and identifies emerging financial considerations.

• Maintains budget and forecast information in Adaptive Planning and other university systems and ensures supporting assumptions, schedules, and source data are accurate and appropriately documented.

• Prepares financial reports, management summaries, and analyses that translate complex financial information into actionable information for leadership.

Payroll and Position Financial Management

• Oversees payroll reconciliation and position-related financial activity to ensure personnel expenses are accurate, appropriately funded, and aligned with approved staffing and financial plans.

• Maintains financial position-control information, including salary commitments, position funding, vacancies, anticipated personnel expenses, and projected salary savings.

• Incorporates salary, benefits, anticipated hires, vacancies, and compensation changes into financial forecasts and multi-year planning.

• Develops compensation, staffing, and position analyses to evaluate budget impacts and support leadership decisions.

• Partners with Human Resources and other university offices to resolve payroll, compensation, and position-funding matters involving financial and HR processes.

Business Operations and Continuous Improvement

• Designs, develops, implements, documents, and continuously improves scalable business processes, procedures, workflows, internal controls, and standard operating procedures to support evolving school operations.

• Identifies opportunities to streamline processes, improve data quality and customer service, reduce errors and manual effort, and strengthen operational scalability and compliance.

• Serves as a resource to faculty and staff regarding financial systems, policies, procedures, and business processes and provides training and guidance as appropriate.

• Identifies financial and operational risks and recommends controls, corrective actions, or process improvements to address identified concerns.

Leadership and Business Partnership

• Serves as financial resource to school leadership, faculty, staff, and administrative partners.

• Provides analysis, consultation, and recommendations regarding complex financial and operational matters requiring professional judgment and interpretation.

• Collaborates across university functions to resolve complex business issues and coordinate cross functional initiatives.

• Establishes priorities within assigned areas of responsibility, manages concurrent initiatives, and ensures critical deadlines and recurring business requirements are met.

• Supervises or provides functional leadership to business operations staff, as assigned, including establishing priorities, assigning and reviewing work, providing training and guidance, and supporting development of effective business operations.

• Leads or supports special projects and other initiatives in support of school and university priorities.

• Other duties as assigned.

Desired Qualifications

• Demonstrated experience managing complex financial and business operations in higher education, healthcare, research, government, or another large, complex organization.

• Experience with budgeting, forecasting, financial analysis, reporting, and multi-year financial planning, including personnel and position-related financial analysis.

• Experience overseeing financial transactions and reconciliations, researching complex discrepancies, and applying appropriate financial policies, procedures, controls, and corrective actions.

• Demonstrated experience developing and improving business processes, standard operating procedures, workflows, and internal controls.

• Advanced proficiency with Microsoft Excel and demonstrated ability to analyze and interpret large or complex financial datasets; experience with Workday, Adaptive Planning, or comparable enterprise financial and planning systems.

• Experience supporting audits, compliance reviews, financial certifications, or other formal financial review processes.

• Demonstrated ability to exercise independent judgment, analyze complex financial and operational issues, communicate effective recommendations, manage competing priorities, and collaborate across organizational functions and levels.

• Experience supervising employees or providing functional leadership, work direction, or training to business operations staff.

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse.

• Regularly required to communicate effectively an