Administrative Assistant, National Conferences and Convention

Vacancy Status

Existing Vacancy

Branch

Executive Office Branch (XO)

Employment Type

Indeterminate, Full time

Position Linguistic Designation

Bilingual (English, French)

Position Global Linguistic Level

C1

Classification Level

Band 7

Annual Salary

$86,050.00 - $96,848.00 + $2,002.23 Bilingual Bonus

Union

Alliance Employees Union AEU II

Location

Ottawa, ON

Search Area

Internal, Membership, Public

Employment Equity Designation

As a result of the PSAC Workforce and Availability Analysis and in accordance with the PSAC Employment Equity Plan, preference for this position will be given to a qualified person from one of the following groups: Women

About the Public Service Alliance of Canada (PSAC)

PSAC was created in 1966 and is a union that has proudly represented more than 245,000 workers across Canada and beyond. We stand up for fairness, equity, and better workplaces. We know our strength is in our people.

Headquartered in Ottawa with regional offices nationwide, PSAC has led countless successful campaigns for workers’ rights and social justice. We believe in standing together and supporting the people who make our union work every day.

For more information about our victories, please visit our website at psacunion.ca ↗

About the role

Under the direction of the Manager, Convention, Conferences and Project, the Administrative Assistant – National Conferences & Conventions provides a full range of administrative support, such as preparation of documents, correspondence, travel and meeting arrangements, and expense claim processing, for section staff.

The position provides assistance to the logistical administration for the 6 national conferences (Access, Women’s, Racialized Members, Indigenous Peoples, Pride, and Health and Safety and Young Workers Conferences).

Provides administrative support in the logistical coordination of the national Conventions, pre-convention committee meetings, national leadership and DCL conferences. Also provides administrative support to National Staff Conferences, and as required to regional conventions.

What we are looking for

Education & Experience:

• Successful completion of business and/or secretarial training, plus experience providing administrative support and/or secretarial duties in a union, legal, regulatory or similar environment.

• An equivalent level of experience and education normally acquired through several years of experience in providing administrative or secretarial services relevant to the duties of the position.

• An equivalent level of experience and education normally acquired through several years of experience in the hospitality industry or in planning meetings and events.

Skills & Knowledge:

• Knowledge of the hospitality industry and event planning processes;

• Knowledge of proofreading and writing techniques, such as grammar, syntax, punctuation and spelling;

• Knowledge of common communications, education, human rights, health and safety, social justice and political and general labour terminology and procedures;

• Administrative skills to undertake word processing, and maintain electronic and manual databases;

• Knowledge of trade union role, objectives and activities, as well as an understanding of and commitment to union principles.

Abilities:

• Ability to work under pressure with multiple changing priorities and adhere to deadlines;

• Ability to work independently and cooperatively with others in a team environment;

• Ability to determine priorities and problem solve with minimum supervision;

• Ability to maintain confidentiality.

Personal Suitability:

• Strong interpersonal skills, discretion, tact and judgment in order to fulfill the responsibility of this position.

What you need to know

- Second language skills as per the Common European Framework of Reference for Languages (CEFR) will be assessed. Valid federal SLE results may be accepted.

- A combination of education, experience, and demonstrated performance may substitute for formal academic requirements.

- PSAC welcomes applications from candidates with diverse and international experience.

- PSAC does not use Artificial Intelligence (AI) to screen, assess, or select candidates.

- Interviewed candidates will be notified of the hiring decision within 45 days of their final interview.

- While we appreciate every applicant’s interest, only those selected for further consideration will be contacted.

- A full job description is available on request. Please contact [email protected]

Why work with us

Should you share PSAC's values and commitment, recognize the significance of the labour movement, and advocate for workers' rights, PSAC extends an invitation to join our team and actively contribute to a community dedicated to social justice, fairness, equity, and the well-being of workers. Below, you will find an overview of our comprehensive rewards and benefits package:

-

Comprehensive group benefits — 100% employer-paid health, dental, life, and disability insurance, a health care spending account (HCSA), plus up to $7,500 per year for mental health services.

- Flexible work arrangements — with dedicated workstations for hybrid staff.

- Defined and secure pension plan — shared 50/50 between you and us.

- Three (3) weeks’ vacation to start, plus extra paid leave for appointments, moving, personal days, sick days, or whatever you need.

- Professional development support to help you grow.

- An annual recreation allowance of $800 because your wellness matters.

Our commitment to employment equity

PSAC is committed to building a workplace that reflects the diversity of our membership and the communities we serve.  That’s a workplace that includes women, Indigenous peoples, racialized persons, persons with disabilities, and members of the 2SLGBTQIA+ community.

We encourage applicants to self-identify in the application process to help us maintain an inclusive workforce. All information provided will be kept confidential. You may identify with more than one group (e.g., as Indigenous, as a person with a disability, and as a woman). False declarations may result in investigation or further action.

If you need the application in an alternate format (e.g., large print) or require accommodation at any stage of the hiring process, please contact us at [email protected] — we’re here to help.

Ready to join the PSAC team?

Internal candidates: Indeterminate PSAC employees who meet the qualifications may request a transfer under the relevant collective agreement.

Active members of PSAC  should provide their membership number to be considered at the membership level of the competition.

Thank you for your interest in joining our team. Due to the high volume of applications we have received, we will only be contacting those candidates who have been selected to proceed to the next stage of the hiring process.