Administrative Assistant III
UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.
UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.
Union: Non-Union
Number of Vacancies: 1
New or Replacement Position: Replacement
Site: Toronto General Hospital
Department: Transfusion Medicine, Laboratory Medicine Program (LMP)
Reports to: Senior Manager, Transfusion Medicine
Wage Range: $29.06 - $36.32 per hour
Hours : 37.5 hours per week
Shifts: Weekdays, Monday - Friday
Status : Permanent Full Time Closing Date: November 13, 2026
Position Summary
Join UHN's Laboratory Medicine Program, Canada's largest hospital diagnostic lab and a global leader in academic labs. With over 30 million tests per year and 1,300 outpatients served daily, we are at the forefront of pathology and clinical testing. Embrace innovation and contribute to ground-breaking research, education, and exemplary service. Join our dynamic team of 700 dedicated staff and play a pivotal role in shaping the future of laboratory medicine.
As a valued member of TeamLMP, you will play a key role exercising judgment and independence in the performance of administrative activities. The Administrative Assistant III provides comprehensive administrative support to the Transfusion Medicine senior manager as well as the Transfusion Medicine physicians. This role interacts closely with laboratory supervisors and personnel across LMP. The position is essential in ensuring smooth operations by managing schedules, coordinating meetings, processing payroll, and handling communications efficiently and confidentially.
Dutie s
- Manage calendars, arrange travel, and process expense reports
- Prepare documents, coordinate meetings, and maintain electronic filing systems
- Handle all aspects of payroll submission
- Address payroll inquiries and provide training as necessary
- Plan and organize departmental meetings, including minute-taking for teams
- Support departmental events such as staff retirements and luncheons
- Collate and process monthly expense and credit card statements, ensuring proper documentation and approvals
- Assist with the onboarding process by coordinating paperwork and initial setup
- Coordinate Transfusion Medicine clinical rotations for residents and fellows
- Oversee office supplies procurement and departmental organization
- Completion of Grade XII (12) or recognized equivalent
- Office Administration Certificate or equivalent, preferred
- Familiarity with medical terminology is beneficial
- 3–5 years of relevant administrative experience in a fast-paced environment
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Access, MS Teams)
- Strong organizational skills with the ability to maintain confidentiality
- Expertise in payroll systems and familiarity with electronic billing platforms
- Experience working in a healthcare environment, an asset
- Exceptional verbal and written communication abilities
- High attention to detail and the ability to work independently
- Excellent time management and multitasking capabilities