Talent Acquisition Specialist

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Position Title: Talent Acquisition Specialist

Company: VIRA Insight

Location: Hyderabad, India

Reports to: Director of HR & GCC

Department: Strategic Support

Position Summary

The Talent Acquisition Specialist is a hands-on, hybrid role combining full-cycle talent acquisition with office management, HR support, process ownership, and culture ambassadorship. The role owns recruitment execution from intake through offer delivery while helping create an organized, engaging, and employee-focused workplace.

This position works closely with hiring managers, employees, HR partners, and cross-functional stakeholders across the India and USA offices. The ideal candidate is proactive, highly organized, collaborative, service-oriented, and comfortable balancing recruitment priorities with day-to-day office and employee-support needs in a fast-paced environment.

Key Responsibilities

• Own full-cycle recruitment execution, including hiring intake, job posting, active sourcing, candidate screening, interview coordination and participation, selection support, reference or background-check coordination, and offer delivery.

• Partner with hiring managers to clarify role requirements, candidate profiles, interview processes, priorities, and hiring timelines.

• Proactively source qualified and diverse talent through job boards, social media, professional networks, employee referrals, colleges, technical institutions, community partnerships, and other creative channels.

• Build and maintain talent pipelines for current and anticipated hiring needs while strengthening the Company’s employer brand.

• Deliver a responsive, transparent, and engaging candidate experience from initial outreach through preboarding and onboarding.

• Maintain accurate candidate, requisition, interview, offer, and hiring records in the applicant tracking system and related trackers.

• Own recruitment process discipline by documenting workflows, monitoring service levels, identifying gaps, and recommending practical improvements.

• Track recruitment activity and outcomes, prepare timely reports, and use data to improve sourcing, conversion, candidate experience, and hiring efficiency.

• Coordinate with external recruitment agencies, background-verification providers, job boards, and other vendors as needed.

• Support new-hire onboarding, orientation, documentation, induction schedules, and workplace integration to ensure a smooth joining experience.

• Provide day-to-day HR administrative support, including employee documentation, HRIS updates, letters, records, policy communication, and coordination of employee queries.

• Support office management activities, including workplace readiness, supplies, facilities coordination, vendor follow-up, meeting logistics, visitor support, and resolution of routine office issues.

• Serve as a culture ambassador by promoting the Company’s Core Values, encouraging employee participation, and supporting recognition, engagement, wellness, celebration, and team-building initiatives.

• Act as an approachable point of contact for employees, respond promptly to routine questions, and connect employees with the appropriate HR or business resource when escalation is needed.

• Coordinate communication and collaboration between the India and USA offices on hiring, onboarding, workplace activities, and employee-experience initiatives.

• Build positive working relationships across teams, contribute as a dependable team player, and proactively step in to support shared priorities.

• Handle confidential employee and candidate information with sound judgment, professionalism, and discretion.

• Support HR Partner, Talent Acquisition, office, and culture-related projects and perform other related duties as assigned.

Supervisory responsibility: This is an individual-contributor position and does not have direct reports.

Position Requirements

• Hands-on knowledge of full-cycle recruiting, active sourcing, screening, interviewing, candidate assessment, and offer coordination.

• Proactive and resourceful approach, with the ability to anticipate needs, take ownership, and follow through with limited supervision.

• Strong process orientation and attention to detail, with the ability to maintain accurate records and improve workflows.

• Excellent communication, interpersonal, and stakeholder-management skills.

• Employee-focused and approachable, with a genuine interest in engagement, culture, and workplace experience.

• Collaborative team player who builds trust and works effectively across functions, levels, and geographies.

• Strong organizational and time-management skills, with the ability to balance recruiting, HR support, office operations, and employee activities.

• Ability to manage changing priorities, meet deadlines, and resolve routine issues in a fast-paced environment.

• Working knowledge of applicant tracking systems, HRIS platforms, sourcing tools, and recruitment technology, Workday  experience is a Plus.

• Proficiency with Microsoft Office Suite or related productivity tools.

• Professional judgment, discretion, and commitment to confidentiality.

Required Education and Experience

• Masters/Bachelor’s degree in Human Resources, Business Administration, or a related field preferred, but not required.

• Three or more years of experience in talent acquisition for technical and non-technical hirings, with demonstrated ownership of full-cycle hiring activities.

• Experience with active sourcing, interviewing, candidate management, offer coordination, and applicant tracking systems.

• Experience supporting HR administration, onboarding, employee engagement, office coordination, or workplace operations is strongly preferred.

• Experience working with cross-functional or international stakeholders, particularly across India and the USA, is a plus.

Other Job Requirements

• Ability to travel up to 10% of the time or as required.

• Available to work from 5:00 PM to 2:00 AM IST.

• Frequently required to sit, stand, walk, talk, and hear.

• Valid Indian Passport

• Ability to operate a computer keyboard and read a variety of materials.

• Ability to sit for extended periods.

• Ability to carry 5–10 lbs. (computer, etc.).

General Statement

The above is intended to describe the general content of and requirements for the performance of this job. It is not an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Statement of Employment

All employees of VIRA Insight are expected to:

• Act as an ambassador of and in accordance with the company’s Core Values.

• Adhere to the company’s Principles of Business and Conduct.

• Demonstrate good judgment and respect the confidentiality of company and personnel information.

• Deal professionally and courteously with all internal and external contacts.

• Seek guidance and direction as necessary in the performance of duties.