Assistant Controller
MEDFAR Clinical Solutions was founded in 2010 by two aeronautical engineers who realized that the healthcare system was not exploiting the full potential of technology. Supported by a large community of medical experts and focused on clinical success and patient safety, MEDFAR was the first company to certify a cloud-based Electronic Medical Record in Canada: MYLE (Make Your Life Easy).
Committed to promoting excellence and effectiveness in healthcare worldwide, MEDFAR differentiates itself by offering a unique healthcare management solution for clinics, which replaces inefficient processes with a faster and safer technological alternative.
Assistant Controller
Location: Hybrid – Montreal, Quebec (two days per week in the office)
Department: Finance
Company: MEDFAR Group
Position Summary
The Assistant Controller supports the Controller and Finance leadership team in ensuring the accuracy, integrity, and timely reporting of financial information while maintaining strong internal controls and effective accounting processes across multiple entities.
This hands-on role is responsible for key accounting and financial reporting activities, including month-end close, bank and balance sheet reconciliations, GST/QST compliance, cash-flow monitoring and forecasting, payment review and approval, variance analysis, and audit support.
The Assistant Controller will work closely with the Controller and Finance leadership team to provide accurate financial information, identify trends and variances, strengthen financial controls, and support informed business decision-making.
The ideal candidate is detail-oriented, analytical, organized, proactive, and comfortable working independently in a dynamic, multi-entity environment.
Role Scope
The Assistant Controller's primary focus will be on accounting, financial reporting, financial analysis, reconciliations, cash-flow management, internal controls, and process improvement.
Day-to-day billing operations and direct management of the billing function will fall under the responsibility of the Billing Manager. The Assistant Controller may provide financial oversight, analysis, and support related to billing when required.
Key Responsibilities
Accounting & Month-End Close
- Support the monthly, quarterly, and year-end close processes, ensuring accuracy, completeness, and adherence to established deadlines.
- Prepare and review journal entries, accruals, prepaid expenses, and other accounting adjustments.
- Prepare and review balance sheet reconciliations and investigate and resolve discrepancies in a timely manner.
- Maintain accurate supporting schedules and documentation for key balance sheet accounts.
- Review general ledger activity to identify unusual transactions, errors, and required adjustments.
- Support the preparation and review of monthly financial statements and management reporting.
- Ensure accounting transactions are recorded accurately and in accordance with established accounting policies and procedures.
- Identify opportunities to improve the efficiency and effectiveness of the month-end close process.
Bank Reconciliations & Cash Management
- Prepare and review bank reconciliations for multiple accounts and entities.
- Investigate and resolve outstanding, unusual, or aged reconciling items on a timely basis.
- Review bank transactions to ensure transactions are accurately recorded in the appropriate accounting period and accounts.
- Monitor cash balances and assist with short-term cash requirements and cash management.
- Prepare and maintain cash-flow forecasts and compare actual cash activity against forecasts.
- Identify significant cash-flow variances and provide analysis and commentary to Finance leadership.
GST/QST & Tax Compliance
- Prepare, review, and submit GST/QST returns within required filing deadlines.
- Reconcile GST/QST receivable and payable accounts to the general ledger.
- Review transactions to ensure appropriate indirect tax treatment and investigate discrepancies as required.
- Maintain appropriate supporting documentation for government filings.
- Assist with tax audits, government inquiries, and information requests.
- Support other tax and statutory compliance activities as required.
Accounts Payable & Payment Controls
- Review bi-weekly payment runs and validate payments prior to release.
- Verify supporting documentation, account coding, approvals, payment terms, and vendor information.
- Approve bi-weekly payments within delegated authority while maintaining appropriate segregation of duties and internal controls.
- Identify and investigate unusual, duplicate, or potentially incorrect payments before processing.
- Monitor accounts payable aging and support the resolution of vendor and payment-related issues.
- Identify opportunities to strengthen payment controls and improve payment approval workflows.
Cash-Flow Forecasting & Financial Analysis
- Prepare and maintain short- and medium-term cash-flow forecasts.
- Monitor actual cash flow against forecast and investigate significant variances.
- Analyze actual results against budget, forecast, and prior periods.
- Investigate significant financial variances and identify underlying business drivers.
- Analyze operating expenses, departmental spending, vendor costs, and other key cost drivers.
- Identify trends, risks, and opportunities for cost optimization and process improvement.
- Provide clear and actionable explanations of significant financial variances to the Controller and Finance leadership team.
Financial Systems & Data Integrity
- Ensure the accuracy and integrity of financial data within accounting and ERP systems.
- Support improvements to accounting processes, system controls, and automation to enhance efficiency and data reliability.
Audit & Year-End Support
- Prepare schedules, reconciliations, and supporting documentation for external auditors.
- Coordinate responses to audit requests and assist in resolving accounting and reporting questions.
- Support year-end financial statement preparation and other statutory reporting requirements.
- Ensure audit schedules and supporting documentation are complete, accurate, and provided within required deadlines.
- Assist the Controller with special projects, process improvements, and ad hoc financial analysis as required.
Business Partnership & Ad Hoc Analysis
- Partner with Finance and other departments to provide financial information and analysis to support business decisions.
- Provide financial insight into operational performance, trends, and key business drivers.
- Assist the Controller and Finance leadership team with financial projects and initiatives.
- Prepare ad hoc financial analysis and reporting as required.
- Contribute to the continuous improvement and development of the Finance function.
Key Success Measures
Success in this role will be demonstrated through:
- Accurate and timely completion of month-end, quarter-end, and year-end close activities.
- Well-supported balance sheet accounts, with reconciling items identified, investigated, and resolved promptly.
- Accurate and timely reconciliation of intercompany balances across entities.
- Accurate and timely GST/QST filings and supporting reconciliations.
- Accurate and reliable cash-flow forecasts with meaningful analysis of actual-to-forecast variances.
- Well-controlled weekly payment processes with appropriate validation, authorization, and segregation of duties.
- Clear, accurate, and actionable financial and variance analysis.
- Timely and well-organized support for external audits and year-end reporting.
- Strong financial controls and accurate financial data across accounting systems.
- Continuous improvement in the accuracy, efficiency, automation, and scalability of accounting and financial reporting processes.
Qualifications
- Bachelor's degree in Accounting, Finance, Busine