Inventory Manager
ABOUT SOTHEBY'S
Established in 1744, Sotheby’s promotes access and ownership of exceptional art and luxury objects through auctions, private sales and retail. Our deep expertise across 70 selling categories is supported by a leading technology platform and a global network of specialists spanning 40 countries. Selling categories include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits and Design, as well as collectible cars and real estate through RM Sotheby’s and Concierge. Sotheby’s Financial Services is a leading art lender and provides capital solutions for collectors around the world, having originated more than $12 billion in loans since its inception. Sotheby’s new global headquarters is now open at the iconic Breuer building at 945 Madison Avenue in New York City.
JOB DESCRIPTION
ROLE: Inventory Manager (EMEA)
REPORTS TO: AVP, Global Head of Inventory Management
THE ROLE
Sotheby’s is seeking an Inventory Manager to drive inventory accuracy, develop and implement best-in-class inventory policies, and lead initiatives to reduce aging inventory across the organization. This role is critical to supporting Sotheby’s strategic objectives of minimizing risk exposure, reducing operational costs, and enhancing efficiency throughout the property lifecycle.
The successful candidate will play a key role in shaping and standardizing Europe and MENA inventory management practices, helping to establish a consistent and scalable approach across regions. Working closely with our Operations teams and other key stakeholders, the Inventory Manager will champion process improvements, ensure adherence to inventory best practices, and deliver sustainable operational excellence across Sotheby’s global network.
KEY RESPONSIBILITIES
- Oversee regional biannual inventory stock check, resolve discrepancies, and prepare final report.
- Establish and maintain robust controls to ensure accurate inventory records, proper transaction accountability, and effective safeguarding of property.
- Serve as the subject matter expert for all SAP-related tasks, including temporary releases, warehouse transfers, and other system requests.
- Support key strategic initiatives and coordinate with regional partners.
- Develop, implement, and refine departmental strategies and policies related to property management.
- Collaborate with Seller Operations, Client Experience, and other key stakeholders to conduct targeted client outreach campaigns, enhance the client experience, and streamline internal processes.
- Analyze large datasets to identify trends, correlations, and actionable insights.
- Identify revenue opportunities and potential strategic partnerships across departments outside of Inventory Management.
- Drive innovation and support technological improvements (e.g. Tableau, SAP, ADM).
- Partner with Legal, Risk, and other teams on ad hoc inventory projects.
IDEAL EXPERIENCE & COMPETENCIES
- 3–5 years of experience in auction operations.
- Exceptional communication, organizational, interpersonal, and relationship-building skills, with a strong ability to collaborate in cross-functional environments.
- Confidence and professionalism when presenting to groups or leading discussions.
- Advanced proficiency in Microsoft Excel (formulas, charts, data analysis).
- Proficiency with Microsoft Word, Outlook, Google Workspace, and related tools.
- Ability to work independently in a fast-paced, deadline-driven environment.
- Highly organized, collaborative, and adaptable, with the ability to remain calm and professional under pressure and tight timelines.
- Experience managing and implementing cross-departmental initiatives, including project management.
- Strong analytical thinking, process-improvement mindset, and problem-solving skills, with demonstrated planning and communication abilities.
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