Accounting Manager

WHO WE ARE: MagicSchool is the premier generative AI platform for teachers. We're just over 2 years old, and more than 7 million teachers from all over the world have joined our platform. Join a top team at a fast growing company that is working towards real social impact. Make an account and try us out at our website magicschool.ai ↗ and connect with our passionate community on our Wall of Love love.magicschool.ai ↗.

Reporting directly to the VP of Finance, the Accounting Manager will take full ownership of MagicSchool’s accounting and reporting function. This hands-on role will oversee month-end and quarter-end close, manage a Staff Accountant, and drive accounting processes as the business scales.

As a fast-growing startup, MagicSchool is seeking a proactive, adaptable leader who can operate independently, improve processes, support international expansion, and prepare the company for its first external audit within the next 1–2 years.

This role will also collaborate cross-functionally and gain exposure to FP&A, budgeting, forecasting, tax, treasury, and other finance functions. Candidates should be comfortable leveraging AI tools, such as Claude, to streamline workflows and improve efficiency.

The ideal candidate is a hands-on, business-minded accounting professional who thrives in a fast-paced environment, takes initiative, and is excited to grow alongside the company. This position offers a potential career path to Director of Accounting and ultimately Controller.

Core Responsibilities

• Oversee day-to-day operations of the accounting function. Be the primary owner of all accounting & financial reporting

• Supervise and coordinate the general ledger, month-end close and internal reporting process, including ownership of ongoing reconciliations, roll-forwards, schedules, etc.

• Research technical accounting matters and prepare accounting memos to support accounting positions (for example, ASC 606 Revenue recognition)

• Be a joint owner of general ledger system (currently Quickbooks). Assist in any future systems enhancement, implementations, or software migration

• Manage the Order-to-Cash system (Tabs) with full admin level expected, and fully understand the system inputs for our Revenue Recognition & Deferred Revenue recording

• Willing to build reports in other software systems (e.g. Salesforce) the company utilizes to support finance or accounting efforts

• Support the payroll manager with any payroll or benefit issues

• Monitor and analyze monthly / quarterly operating results. Prepare outputs for internal teams

• Oversee and manage the Staff Accountant’s work

• Assist VP Finance with any accounting & reporting matters

• Preparation of annual audits in the future

• Oversee tax compliance (state & local, sales tax, VAT, etc.) and tax system management (currently Avalara)

• Respond to inquiries from other company-wide managers regarding the financial results and special reporting requests

• Develop and maintain internal controls procedures across all accounting systems

• Support any other ad-hoc internal financial analyses

• Play an active role in other aspects of finance & accounting: banking / treasury, risk / insurance, financing, tax, financial planning, investor relations, etc.

• Assist in development and implementation of new accounting processes or procedures

• Be able to supervise a growing team in the future and ensure that work is properly allocated and completed in a timely and accurate manner

Key Competencies

• A thorough understanding of financial reporting and a general ledger structure

• Ability to analyze financial data and prepare financial reports, statements and projections

• Ability to multi-task and manage several projects in a fast-paced start-up environment

• Knowledge of US GAAP reporting requirements

• Use of Claude or other AI tools to create efficient accounting processes

Education and Experience

• Bachelor’s degree in Accounting, CPA required (can be inactive)

• A minimum of 4-7 years accounting experience; 2-3 years supervisory experience is preferred

• Public accounting experience a big plus

• Prior startup experience a plus

• Proficient in Microsoft Excel, Google Sheets and experience with general ledger and other accounting systems

Why Join Us?

• Work on cutting-edge AI technology that directly impacts educators and students.

• Join a mission-driven team passionate about making education more efficient and equitable.

• Flexibility of working from home, while fostering a unique culture built on relationships, trust, communication, and collaboration with our team - no matter where they live.

For full time employees:

• Unlimited time off to empower our employees to manage their work-life balance. We work hard for our teachers and users, and encourage our employees to rest and take the time they need.

• Choice of employer-paid health insurance plans so that you can take care of yourself and your family. Dental and vision are also offered at very low premiums.

• Every employee is offered generous stock options, vested over 4 years.

• 401k match & monthly wellness stipend.

Our Values:

• Educators are Magic:  Educators are the most important ingredient in the educational process - they are the magic, not the AI. Trust them, empower them, and put them at the center of leading change in service of students and families.

• Joy and Magic: Bring joy and magic into every learning experience - push the boundaries of what’s possible with AI.

• Community:  Foster community that supports one another during a time of rapid technological change. Listen to them and serve their needs.

• Innovation:  The education system is outdated and in need of innovation and change - AI is an opportunity to bring equity, access, and serve the individual needs of students better than we ever have before.

• Responsibility: Put responsibility and safety at the forefront of the technological change that AI is bringing to education.

• Diversity: Diversity of thought, perspectives, and backgrounds helps us serve the wide audience of educators and students around the world.

• Excellence:  Educators and students deserve the best - and we strive for the highest quality in everything we do.