Finance and Compliance Manager

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

This position is open to Ukrainian nationals only

The monthly gross salary is UAH 102,000

The position will be based in the Mykolaiv / Kherson Field Office, Ukraine

IRC Ukraine is recruiting this position for the implementation of a UHF/OCHA-funded project in Khersonska Oblast, with a total project value of up to US$4.5 million, delivered by IRC together with sub-implementing partners. The Finance & Compliance Manager leads consolidated project financial oversight and fiduciary assurance, ensuring that budgets, expenditure, financial reporting and compliance requirements are managed coherently across IRC and all participating organizations. The position coordinates and quality-assures project-level financial and compliance information, while participating organizations retain responsibility for their own internal controls and underlying records.

In addition to project-level oversight, the position carries direct partnership finance management responsibility for the sub-implementing partners engaged under this project, acting as the finance focal point across the full partnership finance cycle — from budget development and capacity assessment through to financial reporting, monitoring, capacity building and financial close-out — in coordination with IRC Finance, Grants and Partnerships functions.

The position will be based in the Mykolaiv / Kherson Field Office, Ukraine, with regular travel to project locations within Khersonska Oblast and to Kyiv as required for project coordination, partner monitoring and donor engagement. Given the frontline operating context, the position is subject to the applicable Duty of Care and security management arrangements.

KEY RESPONSIBILITIES

Consolidated financial oversight and forecasting:

• Maintain a consolidated financial view of the project, including approved budgets, actual expenditure, commitments and forecasts across IRC and all sub-implementing partners.

• Coordinate regular project financial performance reviews and provide concise analysis of spending rates, variances and absorption risks for management decision-making.

• Coordinate timely forecasting and support review of proposed budget realignments or other material budget changes, in line with donor requirements and applicable approval thresholds.

• Triangulate financial performance with implementation progress and flag material delivery, absorption or compliance risks to project and finance leadership, taking account of the time-bound nature of the allocation.

• Work with the internal ERP system – posting transactions, vendor balances, processing invoices and payments within the project.

Financial reporting and fund-flow monitoring:

• Coordinate and quality-assure financial reporting inputs from sub-implementing partners and support timely consolidated financial reporting to UHF/OCHA.

• Maintain project-level visibility over fund flows, disbursement status, reporting and liquidation requirements, and issues requiring follow-up, without replacing the transaction-processing responsibilities of the relevant entities.

• Coordinate with IRC Finance, Grants, Partnerships and other relevant functions to ensure project financial arrangements and partner financial requirements are reflected in appropriate agreements, controls and reporting processes.

• Maintain a clear calendar of financial deliverables and escalate material gaps or delays promptly.

Compliance, assurance and audit readiness:

• Coordinate project-wide understanding and application of applicable UHF/OCHA financial, fiduciary and compliance requirements.

• Maintain proportionate project-level financial and compliance monitoring and assurance tools, drawing on participating organizations' systems and evidence wherever feasible.

• Monitor material compliance findings, questioned costs, documentation gaps or control weaknesses and coordinate corrective-action tracking with the responsible functional owners.

• Coordinate project financial and compliance readiness for UHF/OCHA monitoring, spot checks, audits and other assurance exercises.

• Support complete, traceable and retrievable project-level financial documentation while participating organizations retain responsibility for their underlying records and audit trails.

Ukrainian statutory, fiscal and tax compliance:

• Maintain current working knowledge of Ukrainian tax and fiscal legislation relevant to donor-funded humanitarian programmes, and ensure project financial arrangements reflect applicable statutory requirements.

• Monitor changes in Ukrainian fiscal, tax or regulatory requirements that may affect project budgets, cost eligibility, reporting or audit readiness, and flag material implications promptly.

• Coordinate with IRC Finance on statutory reporting obligations, treatment of recoverable and non-recoverable taxes, and alignment of statutory requirements with donor cost-eligibility rules.

UHF/OCHA donor implementation and donor conditions:

• Maintain detailed working knowledge of UHF/OCHA Operational Modalities, budget preparation guidance, eligible and ineligible cost provisions, and the financial reporting, spot-check and audit requirements applicable to the award.

• Coordinate project-wide application of UHF/OCHA donor conditions, including the mandatory Programme Support Costs share, the applicable direct-to-support cost structure, cost-eligibility rules, procurement thresholds, bill-of-quantity requirements and supporting documentation standards.

• Support interpretation and practical application of grant agreement terms, including special conditions, budget revision and flexibility rules, disbursement and liquidation thresholds, and cost or no-cost extension requirements.

• Ensure donor-specific financial requirements are accurately reflected in partnership agreements, partner budget templates, reporting formats and documentation requirements.

• Coordinate project preparedness for UHF/OCHA financial spot checks, monitoring visits and audits, including assembly of donor-required schedules and supporting documentation.

Partner financial management and oversight (sub-implementing partners):

• Act as the finance focal point for the sub-implementing partners engaged under this project, covering the full partnership finance cycle from budget development through to financial close-out.

• Review and support finalization of partner budgets and budget amendments, ensuring alignment with donor cost-eligibility rules, the mandatory Programme Support Costs share and the applicable cost structure.

• Support the Partner Capacity Assessment (PCA) process under PEERS and contribute to the identification, analysis and mitigation of material partner financial risks.

• Review partner financial reports, cash requests and supporting documentation for completeness, accuracy and compliance with the partnership agreement, donor regulations and IRC policy, and provide timely, constructive feedback.

• Monitor partner budgets against actual expenditure, analyse variances and burn rates, and work with partners and programme colleagues to agree and follow up corrective action.

• Conduct partner financial monitoring visits, also within Khersonska Ob