Accounts Payable

Key Responsibilities

- Check and account for all items received at the hotel, by examining source documents such as, purchase orders, receiving records, invoices, delivery notes, ongoing shipment and suppliers’ credit memorandums etc.

- Prepare vouchers, including cost distributions for all suppliers’ invoices and credit memos. Ensure such vouchers are posted into the accounting system on a daily basis.

- Provide necessary output requirements, documentation, and authorization for bank transfer data.

- Prepare cheques for all payments (other than payroll) and forward the cheques, vouchers and all supporting documents for relevant review and approval.

- Reconcile supplier’s monthly statements with the hotel’s accounts payable records.

- Maintain adequate and up-to-date files for accounts payable records (invoices and payments).

- Raise and record manual cheques for urgent payments.

- Ownership of the Accounts Payable module, including the general parameters of the system and supplier account maintenance.

- Prepare and take responsibility on balance confirmation and statement reconciliation with suppliers

- Monitor pre-payments, advances to suppliers and postdated cheques thereby maintaining proper records for tracking purposes.

- High level of coordination with the Financial Accountant and be able to provide details or list of necessary relevant accruals or provisions to be made for services or goods received , but not yet accounted for during the month.